Mayor Hogan called the regular meeting to order at 7:34 p.m.

1. Roll Call – Present: Mayor Hogan, Deputy Mayor Curtis, Council member Albano, Council member Broxterman, Council member Haverstock, Council member Pacino, Council member Ristas, Council Member Simon, and Council member Trinks
2. Prayer – Deputy Mayor Curtis
3. Pledge of Allegiance – Deputy Mayor Curtis
4. Resolutions and Awards
   None.
5. Public Communications and Petitions

Mr. William Crosson, 17 Sage Park Road, addressed the Council regarding the lights at the WHS girls softball field. He reported that in 1997, the Council authorized $65,000 to install lights at the ball field. Some concerns of local residents were noise, parking, and the lights themselves. They were told that the lights would not be on after 10:00. On June 6^th, the lights were on until 11:00 at night. He called Windsor Police to ask for assistance. The police dispatcher informed him that recreation personnel said that it doesn’t cost much for lights to be on all night. Again, on June 13^th the lights were on until 10:30 p.m. Mr. Crosson sent an e-mail to Town Manager Churchill, Tom Lenehan, Town Engineer, and Mr. Norris, Director of Recreation. He received a response from Mr. Dennis Shevel, Supervisor, Physical Plant Services for the Windsor Public Schools. Mr. Crosson was informed that someone had removed the stop pins from the timer. The only reason the lights were being turned off was because a custodian shut the lights off. The lights are very bright. Mr. Crosson thanked Town Manager Churchill, Mr. Lenehan, Mr. Norris, Mr. Shevel, and the custodian who shut off the lights. It is in Mr. Crosson’s opinion that no one should be tampering with high voltage on school grounds. He asked if the police could pay a little more attention to the activities on the field. Mr. Crosson submitted a letter to Mayor Hogan.

6. Report of Appointed Boards and Petitions

1. Annual Report of Housing Code of Appeals

Mr. John Sasportas reported that there were no meetings this year. Their board membership is full. This year has been pretty quiet. The town staff took care of complaints before the Board had to intervene.

2. Public Building Commission Report

Joseph Novak, Chairman of the Public Building Commission, gave the report. The WHS renovation project is going as scheduled. Furniture was moved into the guidance area today. The gym, music, and pool areas are now under construction. The cafeteria closed today so that construction can be completed prior to the first day of school. The project will not be complete in its entirety until Nov/Dec 2002. Another construction manager will be brought on board at no additional cost to help meet the deadline.

Silk Town Roofing had the low bid for the Town Hall roof, which came in under budget. The HVAC bid came in over budget. The commission is working with the contractor to reduce the scope of the project and bring it under budget.

The Rainbow Road Firehouse is complete. Tree and shrub planting began this week.

330 Windsor Avenue – asbestos abatement completed last week. Recreation has continued to use the south side of the building. The contractor has adhered to strict removal guidelines. Electrical work was completed this week.

Mr. Novak reported that the L.P. Wilson roof is back on the agenda. The contract was completed September 1985 and the 20-year roof warranty ends 2005.

Mayor Hogan asked about the furniture in the PAL area. Mr. Novak responded that the furniture is still there so electrical work could be completed. It will be moved soon.

Deputy Mayor Curtis said that the WHS tour was informative and helpful. He asked if the auditorium would be able to be used for graduation next year. Mr. Novak was not sure. He did not have the construction schedule for next year.

Mayor Hogan noticed construction outside the pool area and asked about some closings of outdoor pools this summer. Town Manager Churchill responded that he will address that in his report.

Pool Updates

Swim lesson registration was held at the L.P. Wilson Community Center on June 6^th. There are still openings available for swim lessons at both Goslee and Welch pools. Family pool passes are available at the L. P. Wilson Community Center.

This summer presents unique challenges to meet the aquatics needs of our residents due to the following situations with the pools:

Veterans Pool - construction at the high school prevents us from offering any swim lessons at Veterans pool this summer. Open swim and family swim will be offered at this facility beginning June 30^th. In addition, construction through the summer may force Veterans Pool to be closed periodically during the summer. Daily pool schedule updates will be available on the 24-hour Recreation infoline at 285-1988.

The Goslee Pool renovation is in its final stages. We knew in advance that the anticipated opening date of the pool would prevent the offering of swim lessons in session one; however, lessons will be offered at Goslee Pool beginning July 9^th and through the remainder of the summer. Open and Family swim will be offered at Goslee Pool beginning June 30^th which is the anticipated opening date of that facility.

Welch Pool - this pool opened the weekend of June 9, and will be open each weekend through June 24th. Swim lessons will begin on June 25^th and continue through the summer.

Windsor is fortunate to have 3 outdoor swimming pools. In a "normal" summer we would be offering swim lessons at each of the pools. However, this year due to construction at Windsor High School and the reconstruction of Goslee Pool, we face unique challenges to meet the aquatic needs of the community. For additional information, call the Recreation office at 285-1990.

Hamilton Sundstrand Public Meeting

As you may recall from their June 4^th presentation to Town Council, Hamilton Sundstrand will hold a public meeting at the Doubletree Inn on Route 75 in Windsor Locks on Thursday, June 28^th from 5:00 p.m. to 9:00 p.m. A number of displays and representatives will be available to answer questions regarding the proposed Hamilton Sundstrand clean-up plan in Windsor Locks.

3^rd Annual Perception Survey Distributed

As part of the town’s marketing and communications strategy, 2,500 perception surveys were mailed to Windsor residents last week. In its third year, this survey has become a valuable tool in assisting both town staff and the council in aligning initiatives to create a better brand name for the town. The results of this survey will be collected and tabulated over the summer and ready for council review in September. Last year’s results showed a slightly improved positive response.

Landfill Meeting with the Bloomfield Town Council and Community

Town staff will be making a presentation to the Bloomfield Town Council and general public next Wednesday, June 27, 2001 at 7 p.m. The location has not been determined yet, but it will not be Bloomfield Town Hall. This presentation is a follow-up to the joint council meeting last Tuesday evening.

The presentation will be very similar to the numerous presentations made to various Windsor constituencies including a former councilor focus group, the Windsor Employers Association, the Windsor Chamber of Commerce, the local realtor association, and both town committees. Town staff has also made three presentations to the general public on the overall situation, and two of the three options before the town council are: closure and operating a bulky waste facility. The CRRA made a presentation on the third option in January regarding its potential operation of a bulky waste facility.

The CRRA will also be making a presentation next Wednesday evening on its proposal to operate a bulky waste facility.

Town Manager Churchill reported that time was spent troubleshooting the timer at the WHS ball field. It was replaced Friday with a more precise timer that now has a padlock so only designated staff will have access. Mayor Hogan requested that the coaches be sent a letter regarding cleanup after games.

Council member Albano – None.

Council member Broxterman – Extends congratulations to the Class of 2001. He wished them good luck in school next year.

Council member Haverstock – Congratulated the town staff for the work done on Mack Street.

Council member Pacino – None.

Council member Ristas – None.

Council member Simon – requested a report on usage of the Skateboard Park.

Council member Trinks – inquired if dispatchers could be informed about whom to call if there is a problem after a game at WHS.

Deputy Mayor Curtis – None.

Mayor Hogan – Requested to add Item 12J Neighborhood Assistance Act Tax Credit Program to the agenda.

Moved by Council member Broxterman, seconded by Council member Trinks to add Item 12J Neighborhood Assistance Act Tax Credit Program to the agenda.

Motion Passes 8-0-0

Finance – None.

Town Improvements – None.

Special Projects – None.

Health and Safety – None.

None.

None.

1. Resolution adopting 2002-2007 Capital Improvement Program

Deputy Mayor Curtis summarized the 2002-2007 Capital Improvement Program. The plan contains a comprehensive list of capital projects proposed for the town during the six-year period. The proposal is consolidated to include the town and BOE proposals. If funding were to be authorized for all projects listed in the CIP as proposed, annual debt service payments would be expected to increase from roughly $4.5 million in FY 2002 to a peak of just under $7 million in FY 2008. The pay-as-you-go portion of the CIP (which is included in the annual operating budget) would range from a half million to one million dollars per year during that period.

The Town Planning & Zoning Commission voted unanimously on May 14, 2001 to recommend Council approval of the proposed CIP. At its May 29, 2001 meeting, the Town Improvements Committee voted 3-0 to recommend Council approval of the CIP.

Approval by the Council does not constitute funding authorization for specific projects. Rather, approval by Council will provide guidance with respect to proceeding with design work and otherwise preparing to recommend specific projects for funding authorization at the appropriate time.

Moved by Deputy Mayor Curtis, seconded by Council member Simon, that the Capital Improvement Program for fiscal years 2002 to 2007, be approved as proposed.

Motion Passes 8-0-0

Council member Ristas asked about the leachate collection system for $5.2 million, which is necessary for complying on the landfill issues. He asked if it should be in CIP or some separate category of enterprise capital projects, especially when some costs are supposed to be shared with Bloomfield. It is in his opinion that the total funds represented look like it is Windsor’s total responsibility. Town Manager Churchill responded that the Town of Windsor is the general partner with the Town of Bloomfield and we have day-to-day responsibilities. This project does take place as part of the landfill enterprise fund. The source of funds is federal and state aid, some of which have already been committed. Indirectly, the Town of Bloomfield is responsible which places an additional responsibility on the landfill enterprise fund.

Council member Haverstock inquired about page 16, initial payment for school tennis courts for $272,000. Mayor Hogan responded that the Town Improvements Committee has not met on this issue yet. Council member Haverstock asked about the library addition design work, phase I and phase II of library addition, and if it is based on the most recent proposal of the library expansion. He asked if the reduced expansion plan has been factored in. Town Manager Churchill responded that it is in the original plan. An alternative will be brought to Council a few months down the road that will reduce the costs but still meet the needs. This design meets all the problematic needs and meets the requirements of state funding.

Council member Haverstock asked about Page 22 Millbrook Water Shed – unscheduled project - $106,000 and if we have tentatively identified a new location for the dog pound yet. Town Manager Churchill responded that it is for watershed improvements for drainage and flood prevention in that area. Town Manager Churchill reported that a tentative new location for the dog pound has not been located yet.

Council member Haverstock inquired about Town Manager Churchill’s memo of June 18^th, keeping in mind with the tradition that limits debt service on an annual basis in the range of approximately $10 million. Town Manager Churchill responded that Windsor’s debt per capita basis is a moderate debt $942 per capita for a community this size. Numerous communities with our same capita have a debt of more than twice of Windsor. It is moderate and affordable and will go up with CIP and projections.

Mayor Hogan referred the monitoring of the CIP process to the Finance Committee.

Council member Broxterman inquired about the pedestrian railroad bridge. Mr. Tom Lenehan, Town Engineer, responded that the bridge has been in the CIP for many years. It would connect parking with the downtown center area.

Council member Broxterman asked about the $822,000 treatment of soil costs. Mr. Lenehan responded that the tank removal was performed at the Parks Garage three years ago. They realized some tanks leaked and there are lingering soil conditions there that should be addressed.

Council member Broxterman also asked about the Public Safety Radio System for police, fire department, and dispatch. Town Manger Churchill responded that the present system is approximately 15 years old. There is digital technology entering into the marketplace.

2. Introduce bond ordinance in the amount of $277,000 for reconstruction of Sage Park Middle School Tennis courts and Skateboard Park.

Mayor Hogan recommended that the Council table Item B until the Town Improvements Committee meets on the project.

3. Set Public Hearing date for bond ordinance to fund the reconstruction of Sage Park Middle School Tennis Courts and Skateboard Park.

Mayor Hogan recommended that the Council table Item C until the Town Improvements Committee meets on the project.

Moved by Council member Pacino, seconded by Council member Haverstock to table Items 12 B and C.

Motion Passes 8-0-0

4. Introduce bond ordinance in the amount of $335,000 for the reconstruction of Hayden Station Road

Moved by Deputy Mayor Curtis, seconded by Council member Broxterman, that the reading into the minutes of the text of the ordinance entitled "An ordinance appropriating $335,000 for the local share of costs of reconstruction and widening of Hayden Station Road and drainage and sidewalk construction, and authorizing the issue of $335,000 in bonds and notes to finance the appropriation" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

Motion Passes 8-0-0

5. Set Public Hearing date for bond ordinance in the amount of $335,000 for the reconstruction of Hayden Station Road

Moved by Deputy Mayor Curtis, seconded by Council member Broxterman, that a public hearing in the Council Chambers at the Windsor Town Hall, 275 Broad Street in the Town of Windsor, Connecticut, on Monday, July 2, 2001 at 7:15 p.m. (prevailing time) on the bond ordinance in the amount of $335,000 for the reconstruction of Hayden Station Road.

Motion Passes 8-0-0

6. Authorize Town Manager to execute three CL&P Notices of Lease and Utility Easements

In August of 2000, the Town Council approved the execution of three land leases with AT&T to construct and manage telecommunications towers at the Wilson Firehouse, the Public Safety Complex, and the Public Works Complex. All three towers have been erected and the site equipment installed. In order to go online, CL&P is requiring the town to provide easements for purposes of electrical supply to the towers. The underground utility easements allow CL&P to the right to construct, install, and maintain an electrical distribution system to the three towers. The proposed leases and easements have been reviewed by the Town Attorney and the Town Engineer.

Moved by Council member Simon, seconded by Council member Trinks, to authorize the Town Manager to execute three separate utility easements in favor of CL&P to provide utilities to the three AT&T leased sites at 340 Bloomfield Avenue, 50 Pine Lane, and 99 Day Hill Road located in the Town of Windsor.

Motion Passes 8-0-0

Council member Broxterman asked what revenues would be achieved. Town Manager Churchill responded that the revenue would be $112,000.

7. End of Fiscal Year Transfers and Appropriations

Gregg Pavitt, Finance Director, reported on the transfers and appropriations. The proposals for end of year transfers are as follows:

• A transfer for approximately $35,000 is anticipated for Development Services. This is a result of the use of outside building inspection services during this fiscal year’s heavy development activity.
• A transfer for approximately $20,000 is anticipated for the Town Attorney account as a result of the use of outside legal services associated with landfill issues.
• Authorization to make transfers up to $5,000 per account will also be requested, as has been customary in the past.

Unclassified Revenue has a balance of $90,000. Transfers to Development Services and Town Attorney would decrease the balance in the account to $35,000. The transfers under $5,000 will be a shuffling from those accounts with a surplus to those with a small (under $5,000) deficit.

Moved by Council member Trinks, seconded by Council member Broxterman, to authorize $35,000 be transferred from General Fund Account General Services Unclassified to General Fund Account Development Services.

Motion Passes 8-0-0

Moved by Council member Trinks, seconded by Council member Simon, to authorize $20,000 be transferred from General Fund Account General Services Unclassified to General Fund Account General Government Counsel and Legal Advice.

Motion Passes 8-0-0

Council member Ristas asked if this fund was for outside counsel or our town attorney. Town Manager Churchill answered that it is for outside counsel.

Moved by Council member Trinks, seconded by Council member Broxterman, to authorize the Finance Director to make year-end transfers in the General Fund of not more than $5,000 per account.

Motion Passes 8-0-0

Mayor Hogan requested that a clause be inserted that the Council revisits these purchase orders in August or September. Town Manager Churchill agreed.

Moved by Council member Trinks, seconded by Deputy Mayor Curtis, to approve year-end encumbrances with an extension until Monday, September 17, 2001.

Motion Passes 8-0-0

Mayor Hogan discussed the June 12^th Bloomfield/Windsor landfill meeting. Mayor Hogan requested that this item be put on the agenda regularly in the future. This past Tuesday there was a joint Bloomfield/Windsor Council landfill meeting moderated by Representative Mary Eberle and Senator Eric Coleman. Town Staff will be making a presentation to Bloomfield Town Council and the general public on Wed June 27^th, location undetermined. The presentation will be similar to other presentations the staff has given regarding the landfill. The CRRA has also been invited to make a presentation.

Council member Haverstock asked if the WHALE group has been invited to make a presentation to the Bloomfield Town Council. Town Manager Churchill stated that they have not been invited as of this time. Council member Haverstock requested that a tape recording of WHALE’s presentation be given to each member of Bloomfield’s Town Council. He also requested that Bloomfield’s recommendation be given as soon as possible. It’s important for us to know what their decision is on the issue.

Council member Ristas requested that Town Manager Churchill remind Bloomfield that Windsor as a Council has been grappling with the closure issue for years. He wants every opportunity to inform them that they have had quite some time to research this. Town Manager Churchill will convey the process and the quagmire the Town Council is in.

Council member Broxterman thanked the Bloomfield Town Council for coming to the meeting and participating. It was imperative on our part to point out that this is not strictly a dollars and cents issues, not an "in my backyard" issue, it is very complex.

Council member Trinks appreciated that the Bloomfield Town Council took the time to meet with the Council. If nothing else, a serious communication breakdown has occurred. The fact remains that it is on Windsor’s land and will affect Windsor’s residents. The time has come to find a time to bring this to a vote and ultimate resolution.

Council member Pacino remarked that there is a misperception about why the meeting was held. He remarked on quotes and comments that Bloomfield’s Council members made to the media. He felt stifled because the Windsor Town Council was told not to make comments on the ill wills.

Council member Simon thanked the Town Council of Bloomfield for attending the meeting. Council member Simon reported that Town Manager Churchill reminded him earlier that there have been at least ten presentations on the landfill issue. Council member Simon thinks that they have been thorough presentations and feels good about the information they have researched.

Council member Ristas feels we have come close to the point where we have to discuss our positions and report what we have heard on this. Frankly, he doesn’t know what the majority of Windsor feels about how we should proceed. It is difficult for residents to look at both sides unless a lot of research is done on their part. He would like a procedural matter in place so the public knows what issues will be debated on and hopes that there is enough publicity to inform the public so they have the opportunity to come out and be heard.

Deputy Mayor Curtis also thanked the Bloomfield Town Council for attending the meeting. It was an important meeting for us because there are two constituent groups that we have to consider. Now we have been able to meet with Bloomfield, with whom we have a contractual obligation regarding closure.

Council member Albano inquired about the timetable for the Bloomfield Town Council. Mayor Hogan said that we have not heard about a timetable, we are attempting to obtain more information on Bloomfield’s process.

Mayor Hogan thanked the town staff for putting together the documentation for Bloomfield’s Council members.

Council member Haverstock said that he hopes the Bloomfield Council has carefully considered their legal options before they act in an ill-advised manner. Mayor Hogan said that at the July 2^nd meeting we should be prepared to discuss what we will discuss in future meetings. Mayor Hogan feels that we need another special Council meeting to address the landfill.

10. Neighborhood Assistance Act Tax Credit Program

Town Manager Churchill reported that the Public Hearing meeting minutes and each organizations application will be forwarded to the State.

Moved by Council member Trinks, seconded by Deputy Mayor Curtis to designate Foodshare, the Police Athletic League, First Town Downtown, Celebrate Windsor, Intermezzo, Windsor Library, Caring Connection, WIN-TV, Windsor Volunteer Firefighters, Windsor Volunteer Ambulance, and the Connecticut Vintage Radio and Communications Museum for inclusion in the Neighborhood Assistance Act Tax Credit Program.

Motion Passes 8-0-0

Moved by Council member Trinks, seconded by Deputy Mayor Curtis, to accept the resignation of Douglas J. Sullivan from the Human Relations Commission.

Motion Passes 8-0-0

Moved by Council member Trinks, seconded by Council member Pacino, to table Items B-V.

Motion Passes 8-0-0

1. Minutes of the June 4, 2001 Council Meeting

Moved by Council member Simon, seconded by Council member Haverstock, to accept the minutes of the June 4, 2001 Regular Town Council Meeting. Corrections: New Business, Presentation – Division is United Technologies; page 5, sixth paragraph - and believed it may have contributed.

Motion Passes 8-0-0

2. Minutes of the June 4, 2001 Public Hearing

Moved by Deputy Mayor Curtis, seconded by Council member Trinks, to accept the minutes of the June 4, 2001 Public Hearing. Corrections: None.

Motion Passes 8-0-0

Darleen Klase, 318 Hitching Post Lane, addressed the Council about the Bloomfield Landfill presentation. She suggested that we provide a snapshot of residents concerns and the number of citizens who signed the petition and postcards addressed to the Council.

1. Consideration of alternate actions to enforce or implement relief or legal rights with respect to the landfill.

Moved by Council member Trinks, seconded by Council member Haverstock, to move into Executive Session at 8:54 p.m.

Motion Passes 8-0-0

Present: Council members Simon, Trinks, Haverstock, Curtis, Hogan, Ristas, Albano, and Pacino. Council member Broxterman arrived at 8:58 p.m.

Guests: Town Attorney Vincent Oswecki and Tricia Haught, outside legal counsel of Day, Berry & Howard.

Staff: Leon Churchill, Peter Souza, Dr. Charles Petrillo, Irv Slike, Brian Funk, Julian Freund, and Gregg Pavitt.

Motioned to adjourn the Executive Session at 10:35 p.m.

Motion passes 8-0-0

Motioned by Council member Pacino, seconded by Council member Simon, to adjourn the Regular Town Council Meeting at 10:38 p.m.

Motion Passes 9-0-0

Respectfully submitted,

Kristin Countryman

Substitute Clerk of the Windsor Town Council

cc: Town Clerk

Main Library