Council Chambers – Town Hall

July 2, 2001

Approved Minutes

Mayor Hogan called the regular meeting to order at 7:33 p.m.

1. Roll Call – Present: Mayor Hogan, Deputy Mayor Curtis, Council member Albano, Council member Broxterman, Council member Haverstock, Council member Pacino, Council member Ristas, Council member Simon, and Council member Trinks
2. Prayer – Council member Haverstock
3. Pledge of Allegiance – Council member Haverstock

Mayor Hogan welcomed the visitors from Kosovo and wished them well on their journey.

4. Resolutions and Awards

None.

5. Public Communications and Petitions

Mr. David Raney, 273 Palisado Avenue and member of the Windsor Library Board, addressed the Council regarding the library expansion. The library is at risk of losing a $500,000 grant if they do not come into compliance with meeting the needs of the library in the next 20 years. There is difficulty finding parking, meeting space, and computer access at the library. The library is a very good resource and is something that we should not take lightly.

Mr. Warren Johnson, 22 Ivy Lane, addressed the Council regarding his concern for the proposal for the landfill. It is his opinion that it would be a poor idea to become a regional landfill. He feels that Windsor cannot afford the image loss associated with the landfill.

Ms. Lynn Gillette, 11 Aster Place, addressed the Council regarding the landfill. She is a realtor in town and she reported that other realtors in town are very concerned about the landfill and against the landfill expansion. Windsor is a great town and they are proud of it. She feels that the landfill will affect real estate prices. She strongly encouraged the Council to vote against the proposal with the CRRA.

Mr. Bob Gresham, 197 Birchwood Road, addressed the Council about the landfill. He and his wife are bird watchers. A number of endangered species birds live in the park adjacent to the landfill. They have documented sightings of the red headed woodpecker, which is an endangered species. A landfill adjacent to Northwest Park will do nothing to bring these species back and may drive away the species living there.

6. Report of Appointed Boards and Commissions

1. Historic District Commission

Ms. Mary Ann Pleva, Chairperson of the Historic District Commission, reported on the commission. The historic district consists of 70 structures. They issued certificates of appropriateness to 335 Palisado Avenue to construct a garage and storage area; 345 Palisado Avenue to add railings to the porch; and 257 Palisado Avenue for restoration of original clapboard siding. To create awareness of the benefits of preservation, annual awards will be presented to recognize those who have contributed to the preservation of our historic buildings and/or sites. With the help of the town staff, the commission has completed a 42-page booklet, "Handbook of the Historic District Commission". It was distributed at a reception last September and copies are available at Town Hall. The commission favors expanding the district. Because time is limited, they would like to obtain an intern to help complete this project. Ms. Pleva made note of the New York Times article regarding CL&P’s proposed sodium lighting. The article indicates that some towns such as Simsbury are objecting to the bright lighting in favor of a softer lighting that is currently in use. The feeling is that a softer lighting retains the rural character of the town. They requested that the commission be kept informed of this issue as it affects Palisado Avenue.

Council member Ristas asked if there has been any dispute regarding appropriateness of proposed building modifications that could not easily be resolved. Ms. Pleva responded that there have been no disputes; however, 335 Palisado Avenue had an old shed to remove and the commission worked with the owner so their new shed would be compatible to the other historic buildings in the area.

Mayor Hogan inquired about the intern request. She also asked if there has been any feedback from neighbors who have not been included in the district who want inclusion. Ms. Pleva responded that an intern would assist in this valuable project of historic preservation. The commission wants to promote the district and then start the process of expanding the district.

Council member Pacino inquired if anyone has contacted UConn or other colleges who may have interns that may be able to do a summer project. Ms. Pleva answered no, they have not contacted any colleges and are unsure of whom to contact.

Council member Ristas inquired if this research could be included in the update of the plan of development. Town Manager Churchill responded that it could be a part of the plan of development rewrite.

Council member Broxterman asked what properties are being considered for expansion of the historic district. Ms. Pleva answered that they have not been determined as of yet. They would likely include properties from Ellsworth Homestead to the present historic district.

2. Public Building Commission

Mr. Joseph Novak, Chairman of the Public Building Commission, reported on the WHS project. Phase II is continuing. They are concerned with delays that have been happening in the last few months. They are holding a special meeting next Tuesday to get back on track with the project. Because of the weather and the peak in the market, they have been losing contractors. It’s a competitive market to get the contractors to stay on the job. They are asking O&G to address the problem and get the project back on track.

Mr. Novak reported that 330 Windsor Avenue asbestos removal is complete. They are now looking at HVAC and roof maintenance. The Town Hall roof and HVAC project is expected to go out to bid this month.

The Poquonock School window replacement project has started. The architect has been selected and the design is in process.

The L.P. Wilson roof is back on the agenda. The roof does have some leaks and the roof has three years left on the warranty. The roof will need to be replaced in the next year or so.

Deputy Mayor Curtis asked about O&G working on the Metropolitan Learning Center and asked if there is any conflict with their crews going between project sites. Mr. Novak responded that O&G only manages the project, we do not use their work crew.

Council member Ristas had a general concern regarding the referral of the library renovation project. This particular project has been a source of some uncertainty with respect to the roles of Council, staff and the Public Building Commission. He asked if there is an unresolved situation in terms of the roles. He also inquired if Mr. Novak views it as a slight misunderstanding and that we should continue in the path that we are on in dealing with the Public Building Commission or should we stop and establish the roles of the parties and resolve any uncertainties. Council member Ristas also asked Mr. Novak if he felt that there has been a change in the nature of specifications and if he feels that the commission should receive the projects earlier in the process. Mr. Novak responded that he feels that the uncertainty has not been resolved. Unfortunately the commission is not in charge of what projects come to the commission. There are projects that they do not monitor that they feel they should. The commission would like to see a one-page summary of what types of projects should come to the commission. The commission does not determine the needs of the community. For the library expansion, it was the commission’s understanding that a feasibility study was requested for expansion of the library on the existing site. It would be beneficial if the Council would define what is expected and what the commission needs to accomplish. A usage study or a dollar figure would also be beneficial to the commission. Without a dollar figure, it could easily become a large project.

Mayor Hogan feels that the study that was performed was valuable. She asked how Mr. Novak sees the Commission becoming involved with the needs assessment. Mr. Novak responded that a library needs assessment would likely need to be done by an architect.

Concert Series Begins

The Town of Windsor Concert Under the Stars series kicks off this Thursday, July 5^th at 7:00 PM. The featured band is Dyn-O-Myte Disco Review. Don’t miss this opportunity to relax with your friends and neighbors and enjoy a great summer event, right here in Windsor. In case of rain, the concert will be held at the L.P. Wilson Community Center. Other July concerts include performances by the Maestro’s Men, Eight to the Bar and Tony Harrington and Touch. For information, call 285-1990.

Yankee Doodle 4^th of July

Celebrate Independence Day on the town green at Windsor’s own Yankee Doodle 4^th of July. Join your friends and neighbors and enjoy music, children’s games, clowns and a watermelon seed-spitting contest! Bring a picnic lunch or purchase food at the event. This summer holiday fun will be held from 9:30 AM to 1:30 PM.

At 9:30 AM, watch as Captain and Mrs. Tarrantino and their horses visit the patriots of all ages on the green.

Following their visit to the green, Captain Tarrantino will lead members of Sheldon’s Cavalry in a Recall Ceremony at Elm Grove Cemetery on Poquonock Avenue from 11:00 AM to noon. This ceremony will celebrate our liberty and salute Windsor’s men from this Revolutionary War fighting unit.

For more information on Windsor’s Yankee Doodle 4^th of July, call Windsor Recreation at 285-1990.

US Census

The Town of Windsor recently received a Certificate of Appreciation and a letter of gratitude for our efforts in the successful completion of the 2000 census. In the early stages of their efforts, census organizers utilized several of the meeting rooms here at Town Hall to train community volunteers on the collection of the data. Thank you to all who were involved in this most worthwhile effort.

State of Connecticut Budget

The fiscal budget recently approved at the state level will have a positive impact on the Town of Windsor’s FY02 budget. As a result of one-time revenue sharing funds, the town will be receiving approximately $146,000, which is the same amount as last year. There will be a decrease of $3,000 from the amount budgeted for the Pequot/Mohegan Funds, so the net effect for the Town of Windsor will be $143,000 more than we originally budgeted.

The ECS funding remained the same as Governor Rowland’s proposal. The other general government sources were level funded compared to last fiscal year. Level funding is an improvement over the Governor’s proposed budget.

In addition, the state approved a new small town Economic Assistance Program of $20 million this fiscal year and $20 million next year. The purpose of the funds is to aid municipalities not economically distressed, those that do not have an urban center and towns that are not public investment communities. The maximum potential amount available in any one year is $500,000.

Our finance staff will continue to research this source of funding and keep the council posted.

Amphitheater Update

The staff of Jeter, Cook, & Jepson of Hartford has been directed to begin final construction specifications for the amphitheater here in Windsor. Funding for the construction has been completed which paves the way for construction to begin as soon as the specifications are completed. A kickoff and short season is not possible this year, but a grand opening is still sought in preparation for a full season in 2002. Celebrate Windsor, Inc.! recently contracted with Mr. Steven McKay to provide daily operational expertise in anticipation of full-time employment later this year. The board of directors has been busy fundraising this spring and will continue those efforts on an ongoing basis. The annual fundraising goal is $200,000 and a little less than half of that goal has been attained.

Many in the community probably read with great interest a story in last Thursday’s Hartford Courant about a proposed amphitheater associated with a large commercial development in South Windsor. As the saying goes, imitation is the greatest form of flattery. CWI is fully committed to completing the project and bringing a variety of entertainment options to Windsor and the region. The Hartford Symphony Orchestra is part of that mix and the developers associated with the mall expansion in South Windsor obviously used the popularity of the HSO in their attempts to win approval of their project. The South Windsor venue will likely take some time to get approved and even more time to construct, if it’s still in the plans. But remember the amphitheater in Windsor is coming next year with a wide array of jazz/R&B, world music, family/folk, classical, and popular mix found nowhere in Connecticut.

Part 150 Bradley Noise Study Public Meeting

A public meeting on the Part 150 Bradley Noise Study has been scheduled by the State of Connecticut, Department of Transportation, for Thursday, July 12^th at 7:00 PM in the Town Hall Council Chambers. Members of the Technical Advisory Committee will present information and answer questions from the public. For more information please call Dr. Mario Zavarella at 285-1981.

Goslee Pool Grand Opening

Goslee Pool opened for the season this past Saturday. A grand opening celebration for the renovated Goslee Pool will be held Saturday, July 14 at 11:30 AM at the pool facility.

Council member Broxterman said that the Hartford Courant stated that the State’s budget had an additional $80 million for educational spending and asked what Windsor’s share would be. Town Manager Churchill stated that he could not respond with a specific amount at this time. He has not received further information; however, we budgeted spending based on what Governor Rowland projected.

Council member Simon requested that the skateboard park information be distributed to all Council members. He also asked if all amphitheater costs have been raised. Town Manager Churchill responded that the skateboard park information would be distributed before the meeting is completed and the amphitheater funds have been secured.

Council member Pacino mentioned that the tournaments for little league have been scheduled at Fitch Court. He requested that the fields be mowed. Town Manager Churchill responded that they would obtain a schedule and mow the fields prior to the games.

Council member Trinks requested an update regarding the softball lights and requested a protocol be put in place if this happens again. Town Manager Churchill said that the matter has been resolved and a protocol is in place.

Council member Ristas inquired about the Huntington House project. Town Manager Churchill responded that a report would be made to the Council in August.

Council member Albano – None.

Council member Broxterman – None.

Council member Haverstock – thanked the Mayor, Town Manager and staff for hosting the Kosovo visitors.

Council member Pacino – reported that he attended and enjoyed the brunch yesterday. He requested that the Council refer to Special Projects Committee to consider making a request for the expansion of the historic district, especially Settlement Hill. He encouraged residents to attend the sporting events on Monday and Wednesday evenings where there are high school aged youths playing at Sage Park with different teams from throughout the state.

Council member Ristas – None.

Council member Simon – None.

Council member Trinks – thanked the volunteers who worked the Project Graduation. The event lasted until 6:00 a.m. He congratulated the volunteers and the organizers. He also congratulated the award winners at the Chamber of Commerce Dinner.

Deputy Mayor Curtis – None.

Mayor Hogan –requested that the Town Manager distribute the senior citizen survey results as soon as they are available.

Finance – None.

Town Improvements – Deputy Mayor Curtis reported that the Committee met last Monday to discuss the Sage Park Tennis Courts. The item is on the agenda and will be discussed later tonight.

Special Projects – None.

Health and Safety – None.

A.  Ordinance entitled "An Ordinance appropriating $335,000 for the local share of costs or reconstruction and widening of Hayden Station Road and drainage and sidewalk construction and authorizing the issue of $335,000 in bonds and notes to finance the appropriation."

Deputy Mayor Curtis summarized the ordinance. The town is required to submit a payment to the State of $269,000 on July 25^th, 2001. The allowance for contingencies ($61,000) brings the total of the town share to $330,000. With an allowance for bonding costs ($5,000) the estimated total amount is $335,000. The town can reimburse its costs via a fall bond issue. However, IRS regulations require that the town must adopt the accompanying bond resolution prior to spending any funds. The bond for this project will be bundled with the bond for the tennis courts and the balance of the high school bonding with a combined issue coming out this fall. Town Manager Churchill reported that there has been some public input regarding the plowing of the sidewalks, which will be addressed.

Council member Haverstock asked what the procedures for the ordinances and public hearings were. Mayor Hogan responded that the approval of the ordinance will authorize the start of the construction.

Moved by Deputy Mayor Curtis, seconded by Council member Trinks to adopt the accompanying resolution entitled "An ordinance appropriating $335,000 for the local share of costs of reconstruction and widening of Hayden Station Road and drainage and sidewalk construction, and authorizing the issue of $335,000 bonds and notes to finance the appropriation".

Motion Passes 9-0-0

1. Introduce bond ordinance in the amount of $277,000 for reconstruction of Sage Park Middle School Tennis Courts and Skateboard Park.

The town is planning to reconstruct the tennis courts and the skateboard park located at Sage Park Middle School. This includes reconstructing five existing tennis courts, constructing one new tennis court and constructing a new skateboard park adjacent to the tennis courts. This will provide six tennis courts for use by both Middle School students and the residents of Windsor. It would also provide a 23,000 square foot skateboard park. The work will also include fencing, new tennis nets, and the installation of two new skateboard events.

The estimated cost of this project is $277,000. Construction is planned to begin in September 2001. The town would advance (front) the cash for the project out of reserves and then reimburse itself via a bond issue. The bonding for this project would be bundled with the bonding for the Hayden Station project and the final borrowing for the high school renovation.

The Town Improvements Committee met on June 25, 2001 to discuss the project. Members of the Board of Education also attended the meeting. The committee voted 3-0-0 to refer the item back to the Town Council without a recommendation because of concern over the funding.

Council member Haverstock asked if there was any discussion in terms of relative priorities regarding the Skateboard Park and other priorities. Deputy Mayor Curtis responded that there was support of the Accreditation Committee to reconstruct the tennis courts.

Council member Simon responded that there was information in the Recreation Master Plan that as a town we have enough tennis courts based on our population. He has concerns about the rebuilding of the Skateboard Park in regards to the static usage compared to last year.

Council member Haverstock asked why six courts were in the plan when there were only five existing courts. He asked if there was a financial reason for the decision. He asked if there were any Skate Park Committee recommendations regarding usage of the park. Town Manager Churchill responded that the cost to construct six tennis courts is $137,000, the cost to reconstruct the five existing courts is $117,000 and the cost to build another skateboard park (16,000 sq. ft. expanded to 23,000-sq. ft.) is $123,000. To maintain the existing size (16,000 sq. ft.) of the skateboard park is $106,000. Mr. Peter Souza responded that the feedback from the Friends of the Skateboard Park Committee has been that if the park is a little larger they will be able to add two additional elements, one for experienced skaters and one for beginner skaters.

Council member Pacino asked for confirmation about the court refurbishment request for Physical Education class. Ms. Marge Montague, Board of Education Business Manager, confirmed the request. He asked about the June usage amount of 61. He also asked if Sage Park is accredited. Town Manager Churchill responded that the usage is weather related, June was a wet month, and the usage of 61 is through June 20^th, it is not a complete month. Ms. Montague responded that Sage Park is accredited and that the other recommendations have been done. The list was completed prior to sending the accreditation report in the fall with the exception of the tennis courts.

Council member Trinks responded that we should honor our promise to the Board of Education. It is in his opinion that the figures on the Skateboard Park justify the park, but not necessarily expanding it.

Council member Ristas commented that we committed to the Board of Education for refurbishing the tennis courts. The extent of the figure is a lot of money but we are committed to it. He feels the only real issue is do we want to have the skateboard park or not. If we do want a skateboard park, we should do it right and construct the 23,000-sq. ft. park.

Council member Broxterman commented that it is not a concern if we will honor our promise. He said that when he agreed to it, he thought there would be a longer period of time for the project. He agrees that tennis is a sport that should be offered at the middle school. He has a concern that there may be other projects that may have priority over the tennis courts like the crowning of the football field and improving the poor condition of the Field House. It services far more student athletes than the tennis courts do. Before he agrees to expand the skateboard park he would like to see a priority list.

Council member Simon said that the original plan called for us to have six tennis courts and move the skateboard park. There isn’t the information to justify expanding the skateboard park. We can leave the skateboard park where it is and save $100,000 now while refurbishing five tennis courts for the Board of Education. Town Manager Churchill said that the cost of refurbishing five courts is $170,000.

Council member Ristas asked if there is room to expand the skateboard park in its current location in the next 3-4 years. Town Manager Churchill responded that some fencing could be moved; however, the park is constructed on top of a tennis court and the overlay is not intended to last and it will crack and weeds will grow within a few years.

Council member Haverstock wanted to reply to Council member Broxterman. He reported that he has heard Council member Broxterman say that we should not micromanage decisions made by the Board, the Superintendent, and his staff. He places little value on studies performed by educational groups for the tennis courts. These are all studies designed to produce a result, maybe they are helpful, but he views them with a skepticism. He asked if we really need 5-6 tennis courts to provide the perfect academic experience.

Council member Ristas agrees in part with Council member Haverstock that once we commit to providing capital funding to the Board, it is within their judgement to prioritize the projects. He is recommending deferring the expansion of the skateboard park for 4-5 years.

Council member Pacino asked about the 40-ft. clearance from the bleachers to the edge of the skateboard park. He asked if Option 2 would still provide the 40-ft. clearance. Mr. Jeff Doolittle responded that it would still have the 40-ft. clearance for the future expansion of the bleachers. Council member Pacino asked that now that we have numbers, is it feasible to refer it back to the Town Improvements Committee. Town Manager Churchill stated that the implications of an additional delay beyond August 6 would defer this project until next spring at the earliest.

Mayor Hogan asked at what point would we go out to bond as opposed to the Capital Outlay Fund. She also asked what impact would it have if we decided to do a Public Hearing to give opportunity for the skateboarders to be heard and to see if they have any fundraising/ sponsorship ideas. Town Manager Churchill said that there is still the remaining fund balance and the desired level of that fund needs to be considered.

Council member Pacino asked if we could hold a public hearing without the dollar amount. Town Manager Churchill stated that in order to go forward with the public hearing a maximum amount would have to be stated in the ordinance. Council member Pacino recommended that the Council make a motion to have the amount not to exceed $225,000. Town Manager Churchill reported that he is uncomfortable crunching numbers on the spot and requested a day to come up with the figures.

Council member Pacino said it is in his opinion that Option 2 would be the better option, especially since the Board is willing to agree with it. We can expand for roughly another $30,000 for the expansion of a skateboard park. We should make that decision tonight.

Council member Albano asked for clarification for the $20,000-$30,000 for rebuilding of the skateboard park and how many tennis courts do we really need. Town Manager Churchill responded that the $170,000 does not include resurfacing the Skate Park. Council member Albano is not willing to add that much money to a skateboard park that will deteriorate in a short period of time. He recommends voting on the $277,000 tonight. Ms. Montague responded that they want 6 tennis courts, they could live with 5, but 4 is not enough.

Moved by Deputy Mayor Curtis, seconded by Council member Trinks, that the reading into the minutes of the text of the ordinance entitled "An ordinance appropriating $277,000 for Sage Park Middle School recreational facilities improvements and authorizing the issue of $277,000 bonds and notes to finance the appropriation" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

Motion Passes 9-0-0

2. Set Public Hearing date for bond ordinance to fund the reconstruction of Sage Park Middle School Tennis Courts and Skateboard Park.

Moved by Deputy Mayor Curtis, seconded by Council member Broxterman that a public hearing in the Council Chambers at the Windsor Town Hall, 275 Broad Street in the Town of Windsor, Connecticut, on Monday, August 6, 2001 at 7:15 p.m. (prevailing time) on the bond ordinance in the amount of $277,000 for the reconstruction of Sage Park Middle School Tennis Courts and Skateboard Park.

Motion Passes 9-0-0

1. Presentation from First Town Downtown

Ms. Katie Breen, Executive Director of First Town Downtown addressed the Council. The Main Street program is part of the National Trust for Historic Preservation. The program involves organization, promotion, design, and economic restructuring. The four points can only be met with these eight principals: comprehensive, incremental, self-help, partnerships, assets, quality, change, and implementation. The mission of First Town Downtown is to position and promote Windsor Center as a premier New England town center that projects and utilizes its proud heritage as the basis for developing vibrant recreational, economic, and cultural activity well into the 21^st century.

Ms. Breen reviewed the activities and achievements for 2000-2001.

Organizational Committee		Promotion Committee
FTDT Birthday Party Main Street 101 Training Board Training and Development Neighborhood Conference Volunteer Recruitment		North Central Tourism Bureau Completed Humanities Grant Antique Appraisal Day White Lights Holiday Ornaments Discover Windsor Bike Tour Annual Checkers Challenge
Economic Enhancement Committee		Design Committee
Developing Market Survey Business Recruitment & Retention With Promotion CT Magazine Article With Promotion Interview with CPTV on The Green With Promotion Launched Website		Public Workshops on Corridor Study Instituted the Thumbs Up Campaign Historic District Markers on The Green Windsor Center Clean Up Day

 

At the annual meeting last week they added four new members to the Board and elected new officers. A special volunteer thank you party was also a part of the annual meeting. They collected certain statistics for the Main Street Program, however since the fiscal year just ended, she does not have the statistics and she would like to come back to the Council in August to report on the statistics. In the next year, some of the items they will be working on are identifying projects, setting goals, improving the website, working on business retention and recruitment, and growing membership. They would like to thank the town for their continued support with the projects.

Deputy Mayor Curtis asked about graduating from the Main Street Program. Ms. Breen said that they have received technical assistance and now that the Connecticut Main Street program has it’s own non-profit organization they have been developing their goals. They will need continued assistance and will remain part of the National Main Street Program and the Connecticut Main Street Program.

2. Referral of Library Renovation Project to Public Building Commission

Mayor Hogan recommended getting the input of the Public Building Commission once the Town Improvements Committee has drafted guidelines relative to referring projects to the PBC.

Council member Broxterman has a concern that if the previous study has suggested that square footage be increased then the $2.5 or $3 million dollars doesn’t support that. Mayor Hogan responded that she was not stating that the expansion shouldn’t be included.

Council member Pacino asked if the Council had the legal right to tell the Public Building Commission what to do. Mayor Hogan responded that the referral guidelines would determine that.

Council member Ristas stated that he is against approving the figure in the motion. Mayor Hogan agreed.

Council member Pacino is not against reopening the account. He asked what the Town Improvements Committee is going to determine (i.e., size of children’s room, etc.). Mayor Hogan stated that the Council is referring the guidelines to the Town Improvements Committee. The guidelines are procedural for the need, how we determine if it gets turned over to an architect, and at what point it gets turned over to the Public Building Commission.

Council member Albano doesn’t see a point to sending this to Public Building Commission right now.

Council member Haverstock recommended inviting the members of the Public Building Commission to the Town Improvements Committee Meeting to set the guidelines.

Mayor Hogan made the referral of the Library Renovation Project to Town Improvements Committee.

3. Introduce updated Town Investment Policy Guidelines

A town’s investment policy provides guidelines and directions for the investment of the town’s available funds (excluding pension). The town’s existing policy was adopted in 1988. Since then, state statutes regarding the investment of municipal funds have changed, along with preferred industry standard for investing municipal funds. The policy introduced here is an update of the 1988 policy, an update that incorporates the model investment guidelines.

The Investment Policy covers three areas: defines investment objectives (how do you rank, in order of importance: risk, liquidity and yield), defines what securities are permitted, and defines what the proper procedures are for investing the funds, handling the funds, and reporting the funds. In addition, this policy brings up the issue of linked deposit programs, and defines when they would be allowed. Under a linked deposit program, a local financial institution lends money to a project that the town hopes will get done (such as redevelopment of a vacant building). In turn the town will deposit a sum of money at the financial institution. A linked deposit program would need to be formally established. This revised policy permits the program but defines the maximum impact that such a program could have on the town’s interest earnings.

The Finance Committee will meet regarding this policy in the future.

4. Introduce an appropriation order for renovation of 330 Windsor Avenue

Renovations and site improvements are being completed in phases. Deferred maintenance work is underway and hazardous material abatement is complete. Engineering staff is currently designing site improvements.

The next and final phase of recommended work includes renovations to allow for the relocation of the Caring Connection, constructing a community room and locker rooms/restrooms. Based on the July 2000 design report, estimated costs for this work is $1,030,000, including design cost/contingency. Costs are $650,000 for the Adult Day Care Renovations, $160,000 for the A.D.C. Furnishings/Equipment and $220,000 for the Community Room/Restrooms. Funding for the project is recommended to be from a variety of sources including $300,000 from a Community Development Block Grant, $160,000 from Caring Connection’s retained earnings, as well as $570,000 from the Capital Outlay Fund.

Council member Simon asked if this was the last appropriation for getting the building ready for use. Town Manager Churchill stated that so called Phase 3 has already begun and Phase 2 is the third and final action to getting the building ready.

Council member Ristas will support the motion to refer it to the Town Improvements and Finance Committees; however, he is unsure of the funding and feels that the Finance Committee should endorse the funding. He would rather not have the funding as part of the referral.

Council member Pacino asked what the $160,000 represented. Town Manager Churchill responded that it is for construction. Once funded, referral will be made to the Public Building Commission.

Mayor Hogan referred Phase Two of the 330 Windsor Avenue Renovation Project to the Town Improvements Committee for review and recommendation.

Mayor Hogan referred the funding recommendation to the Finance Committee for review and recommendation for Phase Two of the 330 Windsor Avenue Renovation Project.

5. Waiver of Outside Activities Provision of the Town Manager’s employment agreement

Mayor Hogan commended Town Manager Churchill for bringing Windsor into the limelight with this lecture and commented on the positive publicity for our town. Town Manager Churchill discussed his tentative commitment to lecture at the Senior Executive Institute Alumni Program for the Cooper Center for Public Service at the University of Virginia from July 25 through July 27, 2001. The registration of $490 is waived and the Cooper Center for Public Service at UVA would pay for travel and accommodations valued at $1,450.

Moved by Council member Trinks, seconded by Council member Pacino that provisions of Section 8 (Outside Activities) of the employment agreement with R. Leon Churchill, Jr., Town Manager, is waived due to his consulting with the Cooper Center for Public Service at the University of Virginia from July 25 through July 27, 2001.

Motion Passes 9-0-0

6. Discussion concerning the Windsor/Bloomfield Landfill

Mayor Hogan reported on last week’s meeting in Bloomfield. The staff gave a thorough presentation to Bloomfield. Town Manager Churchill stressed the importance of making a quick decision. Bloomfield has scheduled a meeting for July 9^th and Mayor Hogan would like the Council to meet on July 23^rd at 7:00 p.m.

Council member Pacino recommended that the meeting be productive and not include public comment.

Council member Ristas stated that he hopes that sometime soon, perhaps at this July 23^rd meeting, that we can have a consolidated report on the entire topic. Such report would include the closure option, with the consequences of Bloomfield’s decision, running the landfill, and the CRRA proposal. He feels that we need to get something consolidated by the meeting date.

Deputy Mayor Curtis stated that a meeting with no public comment could stifle any new information coming forward. Perhaps we can limit the amount of time as opposed to cutting out the public comment.

Council member Haverstock said that there will be some outcry from some elements in the public if there were no public comment and he recommended a time limit also.

Council member Ristas said that we do want to hear the public’s comments, but he feels that it would be much more useful if they came at the end of the meeting, prior to any vote.

Council member Broxterman agreed with Council member Ristas. This is a decision that will impact the whole town, town-wide, and we should give everyone an opportunity to have their say in regards to that impact.

Council member Trinks thanked the Mayor for bringing this matter to a conclusion. He thinks it is important for us to deal with it and he hopes that Bloomfield will come up with a response. He also agrees that the public comment should be included.

Council member Ristas wouldn’t want to mislead the public into expecting that the July 23^rd meeting would be the last meeting regarding the landfill, but he suspects more likely than not, that we may vote on taking additional steps or requesting more information.

Council member Haverstock noted that the Hartford Courant has given us their opinion on what should be done. They recommended that we work with Bloomfield and close as previously scheduled without planned expansion.

Council member Pacino recommended that the July 23^rd meeting be televised.

Moved by Council member Pacino, seconded by Council member Broxterman to add the resignation of Vivian Cicero from the Windsor Housing Authority to the agenda.

Motion Passes 9-0-0

Moved by Council member Pacino, seconded by Council member Broxterman to accept the resignation of Vivian Cicero from the Windsor Housing Authority.

Moved by Council member Trinks, seconded by Council member Simon to table Items A-V.

Motion Passes 9-0-0

1. Minutes of the June 12, 2001 Special Town Council Meeting

Moved by Council member Simon, seconded by Council member Broxterman to accept the minutes of the June 12, 2001 Special Town Council Meeting. Corrections: None.

Council member Haverstock asked if accepting minutes violates Bloomfield’s request to not videotape the meeting.

Mayor Hogan responded that it was a meeting and that minutes need to be accepted. The Town Attorney confirmed this.

Motion Passes 9-0-0

2. Minutes of the June 18, 2001 Public Hearing

Moved by Council member Trinks, seconded by Council member Broxterman to accept the minutes of the June 18, 2001 Public Hearing. Corrections: None.

Motion Passes 9-0-0

3. Minutes of the June 18, 2001 Council Meeting

Moved by Council member Pacino, seconded by Council member Broxterman to accept the minutes of the June 18, 2001 Council Meeting. Corrections: Page 1 add John to Mr. Sasportas; Page 3 Hamilton Sundstrand.

Motion Passes 9-0-0

None.

None.

Motioned by Council member Haverstock, seconded by Council member Broxterman to adjourn the Regular Town Council Meeting at 10:19 p.m.

Motion Passes 9-0-0

Respectfully submitted,

Kristin Countryman

Substitute Clerk of the Windsor Town Council

cc: Town Clerk

Main Library

Wilson Branch