Mayor Trinks called the regular meeting to order at 7:34 p.m.

1. Roll Call – Present: Mayor Trinks, Deputy Mayor Curtis, Councilor Broxterman, Councilor Dean, Councilor Ellingwood, Councilor Jepsen, Councilor Mulligan Councilor Simon and Councilor Walker
   
    
2. Prayer – Councilor Walker
   
    
3. Pledge of Allegiance – Councilor Walker
   
    
4. Proclamations/Awards
   None.
   
    
5. Public Communications and Petitions

   Mr. George Yeramian, 739 Prospect Hill Road, spoke in regard to his most recent letter to the Council. He has concerns about signing any contracts with any entity to ensure the waste stream into the landfill. He feels that Windsor should preserve its landfill for its own disposal needs. He asked the Council to remember a couple of years ago when the CEO of CRRA came to the town and now CEO Kirk and his next in command are here, they really want our space. He also asked if CRRA will find a way to carve out Windsor from their $220 million debt.

   Mr. Bradshaw Smith, 23 Ludlow Road, spoke about agenda item T. Resolution concerning the annual review of the Windsor Town Manager. He stated that the Town Manager has not had any goals set for him in the past ten years. He asked on what basis the Town Manager is being evaluated. The Superintendent is evaluated every year and goals are set publicly every year. They are evaluated on how well or how poorly the goals were met. It is in his opinion that goals cannot be set solely in Executive Session. There are no performance standards and goals.

   Ms. Mary Ellen Gallagher, 415 Lantern Way, stated the odor problem from the landfill has improved greatly. She thanked the Council for their prompt response on the matter. She asked the Council to start looking towards the future regarding landfill closure and urged them to adhere to the original timetable of closing the landfill in 2004.

    

6. Report of Appointed Boards and Commissions

1. Public Building Commission

Mr. Joseph Novak, Public Building Commission Chair, reported to the Council.

WHS – the parking light grounding problem is repaired. The rooftop HVAC screening is not complete, but anticipate it will be completed during the winter. The interior doors should arrive over the holiday break.

330 Windsor Avenue – no change since the last report.

Goslee Pool Project – no change since the last report.

L.P. Wilson Roof – no change since the last report.

Windsor Library Expansion Project – they are discussing project management approaches including whether to have a Construction Manager, Clerk of the Works or both. They will decide in January.

Poquonock Office improvements – no change since the last report.

Clover Street Project – no change since the last report.

Public Works Sand and Salt Facility – redesign is complete and drainage was completed last month. The project will be completed in the spring.
 

7. Town Manager’s Report

   Social Services Thanksgiving Program

   As a result of the generosity of the Windsor community, town staff and volunteers distributed 160 turkeys and accompanying fixings last month for Thanksgiving.

   In addition, gift certificates for Geisslers Supermarket were sent to 15 families and 40 single people who are elderly or disabled and not in a position to cook a turkey.

   On behalf of the Windsor Social Services, we thank everyone who generously donated food items to make the holiday more enjoyable for many Windsor residents.

   Winter Storm Reminders

   As a result of the recent inclement weather, you may have noticed listings on the local news for "parking bans" in neighboring communities. I would like to take this opportunity to remind residents that Windsor’s winter parking ban is continuously in effect from November 15 through April 15^th. This entails having no cars parked on Windsor streets between the hours of 1:00 a.m. to 6:00 a.m. and no parking on any street during a snow or ice storm that has been in progress for an hour or more.

   Also, for those residents with fire hydrants located on their tree belt, we ask that they take care to clear the snow away from the fire hydrant to assist our firefighters in the event the hydrant may be needed.

   Free sand is available for homeowners use at the following locations: L.P. Wilson Community Center parking lot, the commuter parking lot located on Mechanic Street, Sharshon Park parking lot, Windsor High School rear parking lot, Oliver Ellsworth School back parking lot, Welch Park upper parking lot, the Public works facility located at 99 Dayhill Road and the Windsor/Bloomfield Landfill on Huckleberry Road.
   
    

8. Communication from Council Members

   Councilor Broxterman – wished everyone a happy holiday.

   Councilor Dean – None.

   Councilor Ellingwood – thanked the snow plow drivers.

   Councilor Jepsen – wished everyone a happy holiday.

   Councilor Mulligan – None.

   Councilor Simon – None.

   Councilor Walker – wished everyone happy holidays and reminded residents to support their local businesses during this holiday season. A traffic accident occurred at Rt. 218 and Columbia last week. He placed several calls to members of our State delegation on the matter. Rt. 218 is a State road and any work must be performed by the State DOT.

   Deputy Mayor Curtis – wished happy holidays to everyone and he hopes that residents will support businesses in town.

   Mayor Trinks – thanked the public works staff for their work during the last two storms. The Torch Light Parade was a lot of fun and he thanked everyone involved. He commended WKND radio for their promotional partnership with the Jaycees for Christmas Tree Sales this past weekend. Mayor Trinks also wished everyone a happy holiday.
   
    

9. Reports of Standing Committees

1. Finance Committee – None.
2. Town Improvements Committee – None.
3. Health and Safety – None.
4. Special Projects – None.
5. Joint Board of Education and Town Council Committee – None.
    

10. Ordinances
    None.

11. Unfinished Business
    None.
    
     
12. New Business

1. Approve Historic District Study Committee Report and dissolve study committee

   Moved by Councilor Jepsen, seconded by Councilor Walker that the Windsor Town Council accept the report of the Historic District Study Committee and that the Historic District Study Committee be abolished.

   Mr. Christopher Watts, Historic District Commission spoke to the Council about the report. The report resulted in about 40% support for the Palisado Avenue Historic District expansion plan, which is far less than the two-thirds that would be required by law. There was a lot of support in some areas, but some owners of historic homes were not interested in historic district designation. It is believed that the reason for owners of the historic properties not supporting the plan may be because they own land that they may wish to subdivide in the future and that it may be difficult under the oversight of a Historic District Commission.

   Motion Passed 9-0-0
    

2. Presentation of Revaluation

   Mr. Steve Kosofsky, Town Assessor, gave an update on the 2003 Revaluation.

   Councilor Simon asked if there is a correlation between value of the property and tax increase. Mr. Kosofsky said there is not, however there is shifting within the classes of properties. He added there has been a tremendous comeback of the values of condos.

   Councilor Ellingwood asked if the average tax increase would be 4.74%. Mr. Kosofsky said that is unlikely, because there will be an increase in automobile and personal property value to be added to the final grand list in January. The percentage noted by Councilor Ellingwood is based only on the completed real estate portion of the revaluation.

   Councilor Jepsen inquired if some areas appreciated more than others, specifically rental properties. Mr. Kosofsky said the condo market appreciated greatly. Rental properties did go up, however not as much as single family residential. Councilor Jepsen asked about how the MDC sewer assessment is formulated. Town Manager Churchill said that it is based on three years.

   Town Manager Churchill discussed a better way to manage through this process, specifically his support of annual revaluation. Mr. Kosofsky explained the concept of annual revaluation to the Council.

   Mayor Trinks requested a hard copy of the presentation.

   Deputy Mayor Curtis asked if there was any discussion of revaluation every two years rather than four or one. Town Manager Churchill supports an annual revaluation, however, state law requires it at least every four years. Mr. Kosofsky added that we can change the years, but we have to keep the schedule the state has set, with a revaluation due January 2008.
    

3. Appropriation of $180,000 to First Town Downtown for redevelopment purposes

   Moved by Councilor Walker, seconded by Councilor Ellingwood that $180,000 be appropriated from the General Fund, Unreserved and Undesignated Fund balance and that the Town Manager be authorized to sign the attached agreement.

   Mr. James Burke, Economic Development Director, and Mr. Gary Roman, First Town Downtown (FTDT), made the presentation regarding 33 Mechanic Street. It is intended that FTDT will resell the property quickly and repay the town. However, since an exact date is unknown at this time, the agreement provides that the funds are to be repaid by September 30, 2004. There is no interest charged on funds repaid by that date. Any funds repaid after that date would carry an interest rate of 8%. A promissory note and mortgage are included as security for repayment.

   Councilor Jepsen pointed out the error in the percentage calculation with respect to the general fund, unreserved and undesignated fund balance. Town Manager Churchill stated it could be a typo and we are below the 8% threshold.

   Mr. Christopher Watts, a representative from the Vintage Radio & Communications Museum of CT, Inc., requested an opportunity to provide clarifying information to the Council. He reviewed the previous plans for redevelopment and finance. The idea of doing housing in the building will make Windsor Center social. An antiques mall would turn Windsor Center into an attraction, bringing people into Windsor. The question is, do we want Windsor Center to be an attraction or do we want a critical mass of people to live downtown. FTDT has previously told the museum that they do not consider the developer’s offer an agreement. He is concerned that FTDT is now telling the Council that it is an agreement and they are requesting funds. He is concerned that the museum will have to vacate. He urges the Council members to find out all the facts before voting.

   Town Manager Churchill stated he has been in communication with FTDT and the radio museum regarding the status of the offer and he thought that a bonafide offer had been reached. He also added that a deposit was made and accepted by the radio museum as stated in the October 17^th fax letter which Christopher Watts sent to Ms. Meredith Moseley, Interim Director, FTDT. A legal review was given regarding the offer made by the property owners. Per the real estate laws, only the asking price has to be met for FTDT to execute its right of first refusal. Mr. Churchill further stated that the town went to back to the market place to identify interested developers. The town relatively recently found out about the proposed antiques mall and was not aware of it before.

   Councilor Mulligan stated that the Council has to act on this issue tonight. Mr. Watts thinks some legal questions remain open.

   Councilor Ellingwood believes that we have to go forward as it has gone on too long.

   Councilor Jepsen asked if the museum feels that they have a bonafide offer. Mr. Watts said that they have an offer that they are working on. They have not moved forward with negotiations because they are trying to keep FTDT involved and FTDT said that it is not a bonafide offer. Councilor Jepsen said that appropriating money is the right thing.

   Town Manager Churchill read the fax letter Mr. Watts sent to Ms. Moseley on October 17^th regarding the offer the Radio Museum had accepted and stated he could provide a copy to the Town Council if anyone would like one.

   Mayor Trinks asked what hours the antique mall would be open. Mr. Watts said it would be a full time operation. In other towns with an antiques mall, the area is cleaned up and space is rented out to antique dealers.

   Motion Passed 9-0-0
    

4. Introduce bond ordinance in the amount of $338,000 for Public Infrastructure Improvements between Day Hill Road and Great Pond Drive

   Moved by Councilor Broxterman, seconded by Councilor Jepsen, that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $340,000 FOR CONSTRUCTION OF A FIRE LANE AND INSTALLATION OF SEWER AND WATER LINE EXTENSIONS FROM DAY HILL ROAD TO GREAT POND DRIVE TO SERVE THE 235 GREAT POND DRIVE, 175 GREAT POND DRIVE AND 2195 DAY HILL ROAD PROPERTIES AND RELATED IMPROVEMENTS, AND AUTHORIZING THE ISSUE OF $340,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

   Moved by Councilor Broxterman, seconded by Councilor Jepsen to introduce the following ordinance: "AN ORDINANCE APPROPRIATING $340,000 FOR CONSTRUCTION OF A FIRE LANE AND INSTALLATION OF SEWER AND WATER LINE EXTENSIONS FROM DAY HILL ROAD TO GREAT POND DRIVE TO SERVE THE 235 GREAT POND DRIVE, 175 GREAT POND DRIVE AND 2195 DAY HILL ROAD PROPERTIES AND RELATED IMPROVEMENTS, AND AUTHORIZING THE ISSUE OF $340,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION"

   Reading into the minutes of the text of the ordinance be waived

   Motion Passed 9-0-0

   Mr. Burke, Economic Development, discussed the project.

   Councilor Walker asked if any of the jobs created with the addition of this building can be directed to Windsor residents. Mr. Burke said that the bond cannot use wording as such because they are using public improvement funds, but they can work with the company separately to encourage hiring Windsor residents.

   Councilor Simon asked what the cost of the building is. Mr. Burke replied that the capital investment in real estate is $23 million with $4.5 million in furniture, fixtures and equipment. It will generate at least $240,000 per year. Councilor Simon asked why a company who can afford $28 million for the building and contents needs the town’s help for $340,000. Mr. Burke said that the company was presented with incentives from other communities. Town Manager Churchill added that ADVO had more lucrative offers that were much more generous. This is the only tool that the town has for economic development incentive. The other point is that the infrastructure improvements will serve several parcels in the area. Councilor Simon will support this, however he felt the question should be asked because municipalities are put into this position when companies shop around.

   Councilor Jepsen asked if all of these requests are accepted tonight, what is the impact on the adopted CIP budget. Town Manager Churchill replied that the current estimates are $3,172,500 and bonding costs are another $51,000. The total financial impact of the FY 2004 projects is $3,223,500, and is increased to $3,553,500 with the addition of John F Kennedy floor project. The annual debt service impact is $355,350, which is additional annual debt for the next 20 years. The town retires debt annually based on debt taken out 10, 15 or 20 years ago. They are retiring $175,000 in debt service this fiscal year, for a net impact of $180,000.

   Councilor Broxterman supports this ordinance very strongly. Mayor Trinks agrees.

   The Economic Development Commission approved this request at their November 19, 2003 meeting.

   Introduction of Bond Ordinance

   Motion Passed 9-0-0
    

5. Set a Public Hearing for Public Infrastructure Improvements between Day Hill Road and Great Pond Drive for January 5, 2004 at 7:00 p.m.

   Moved by Councilor Broxterman, seconded by Councilor Jepsen that a Public Hearing for January 5, 2004 at 7:00 p.m. (prevailing time) on the following ordinance entitled: "AN ORDINANCE APPROPRIATING $340,000 FOR CONSTRUCTION OF A FIRE LANE AND INSTALLATION OF SEWER AND WATER LINE EXTENSIONS FROM DAY HILL ROAD TO GREAT POND DRIVE TO SERVE THE 235 GREAT POND DRIVE, 175 GREAT POND DRIVE AND 2195 DAY HILL ROAD PROPERTIES AND RELATED IMPROVEMENTS, AND AUTHORIZING THE ISSUE OF $340,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" and be it further resolved that the Town Clerk is authorized and directed to post and publish notice of said Public Hearing.

   Motion Passed 9-0-0
    

6. Introduce a bond ordinance in the amount of $230,000 for reconstruction of Addison Road and Day Hill Road intersection

   Item was withdrawn at the request of the Town Manager.
    

7. Set a Public Hearing for reconstruction of Addison Road and Day Hill Road intersection for January 5, 2004 at 7:00 p.m.

   Item was withdrawn at the request of the Town Manager.
    

8. Introduce bond ordinance in the amount of $280,000 for reconstruction and repair to Welch Pool

   Moved by Councilor Ellingwood, seconded by Deputy Mayor Curtis that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $280,000 FOR WELCH POOL IMPROVEMENTS AND RENOVATIONS, AND AUTHORIZING THE ISSUE OF $280,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

   Motion Passed 9-0-0

   Moved by Councilor Ellingwood, seconded by Deputy Mayor Curtis to introduce the following ordinance: "AN ORDINANCE APPROPRIATING $280,000 FOR WELCH POOL IMPROVEMENTS AND RENOVATIONS, AND AUTHORIZING THE ISSUE OF $280,000 BONDS AND NOTES O FINANCE THE APPROPRIATION".

   Mr. Brian Funk, Director of Public Works, and Al Neumann, Facilities Superintendent, discussed the proposed reconstruction and repair to Welch pool. There are several concerns which need to be addressed at the facility that is being used for open swimming and swimming lessons. The total anticipated cost of this project is $280,000, which includes $6,000 in bonding costs.

   Councilor Walker asked why not a brand new pool and how long will these repairs extend the life of the pool. Mr. Funk said that a brand new pool would cost much more than $280,000. Welch Pool has a good drainage system. We have to determine if the structure can support the stainless steel gutter which means it needs to be sandblasted. He expects 20 years additional life.

   Councilor Mulligan asked when the work would begin and when it would become operational. Mr. Funk said the 2004 swimming season would not be affected and the work will start after next Labor Day.

   Ms. Dean asked why the difference in the amount originally budgeted in the CIP. Mr. Funk said that a smaller contingency was built into the originally budgeted figure shown in the CIP.

   Councilor Simon feels this is a project that can wait a year and his vote will reflect that.

   Councilor Jepsen asked what the bonding schedule will be next year. Town Manager Churchill said that we will be doing a once a year bonding package. If something is delayed one year, the project will not start in fall of 2004, but rather in the fall of 2005.

   Councilor Broxterman asked if the wading pool will be fixed if the stainless steel improvements cannot be done. Mr. Funk said that the sandblasting will be done, but not the piping. Councilor Broxterman asked what the cost of not making the repairs would come to. Mr. Funk and Mr. Neumann both stated there is about $1,000 of lost water per year, $5,000 in additional chemicals, and $2,500 in wall/concrete stair repair. An additional expense is that pools are now considered confined space and have to be repaired/painted by professionals trained with the proper breathing apparatus, the cost of which is being researched.

   Deputy Mayor Curtis will vote in favor of this motion because of the timing and the improvement to the town and recreation facility in Poquonock. What we are doing is introducing this ordinance and we can get public input at the public hearing.

   Mayor Trinks commented that the public has said that they are used to a town with three pools. He will be supporting the motion.

   Introduction of Ordinance

   Motion Passed 6-3-0 (Councilors Simon, Ellingwood and Mulligan opposed)
    

9. Set a Public Hearing for Welch Pool bond ordinance for January 5, 2004 at 7:00 p.m. (prevailing time)

Moved by Councilor Ellingwood, seconded by Councilor Broxterman that a Public Hearing for January 5, 2004 at 7:00 p.m. (prevailing time) on the following ordinance entitled: "AN ORDINANCE APPROPRIATING $280,000 FOR WELCH POOL IMPROVEMENTS AND RENOVATIONS, AND AUTHORIZING THE ISSUE OF $280,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" and be it further resolved that the Town Clerk is authorized and directed to post and publish notice of said Public Hearing.

Motion Passed 7-2-0 (Councilors Simon and Mulligan opposed)

Moved by Councilor Broxterman, seconded by Councilor Jepsen to move items P & Q to this portion in the agenda.

Motion Passed 9-0-0

16. Introduce bond ordinance in the amount of $505,000 for Poquonock School office modernization and relocation

Moved by Councilor Jepsen, seconded by Deputy Mayor Curtis that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $505,000 FOR THE POQUONOCK SCHOOL ADMINISTRATIVE OFFICES AND INSTRUCTIONAL SPACE RENOVATIONS AND RELOCATIONS AND AUTHORIZING THE ISSUE OF $505,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

Motion Passed 8-0-0 (Councilor Broxterman out of the room)

Moved by Councilor Jepsen, seconded by Councilor Ellingwood to introduce the following ordinance: "AN ORDINANCE APPROPRIATING $505,000 FOR THE POQUONOCK SCHOOL ADMINISTRATIVE OFFICES AND INSTRUCTIONAL SPACE RENOVATIONS AND RELOCATIONS AND AUTHORIZING THE ISSUE OF $505,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION".

Mr. Dennis Shevel, School Facilities Manager and Mr. Russell Sills, Principal of Poquonock Elementary School presented an overview of the proposed project. The project will consist of renovating vacant locker room space for use as instructional space, relocating administrative offices into two classrooms and renovating the existing office space to create four teaching spaces on the west side of the building. The project is included in the B.O.E.’s FY 2004-2009 Long-Term Capital Plan.

Motion Passed 9-0-0

17. Set a Public Hearing for Poquonock School office modernization and relocation bond ordinance for January 5, 2004 at 7:00 p.m. (prevailing time)

Moved by Councilor Jepsen, seconded by Councilor Broxterman that a Public Hearing for January 5, 2004 at 7:00 p.m. (prevailing time) on the following ordinance entitled: "AN ORDINANCE APPROPRIATING $505,000 FOR THE POQUONOCK SCHOOL ADMINISTRATIVE OFFICES AND INSTRUCTIONAL SPACE RENOVATIONS AND RELOCATIONS AND AUTHORIZING THE ISSUE OF $505,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" and be it further resolved that the Town Clerk is authorized and directed to post and publish notice of said Public Hearing.

Motion Passed 9-0-0

10. Introduce bond ordinance in the amount of $350,000 for improvements to Sage Park Middle School and Windsor High School Athletic Fields

    Moved by Councilor Jepsen, seconded by Councilor Broxterman that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $350,000 FOR IMPROVEMENTS TO SAGE PARK MIDDLE SCHOOL AND WINDSOR HIGH SCHOOL ATHLETIC FIELDS, AND AUTHORIZING THE ISSUE OF $350,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

    Motion Passed 9-0-0

    Moved by Councilor Jepsen, seconded by Councilor Walker to introduce the following ordinance: "AN ORDINANCE APPROPRIATING $350,000 FOR IMPROVEMENTS TO SAGE PARK MIDDLE SCHOOL AND WINDSOR HIGH SCHOOL ATHLETIC FIELDS, AND AUTHORIZING THE ISSUE OF $350,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION".

    Mr. Brian Funk, Director of Public Works, discussed the ordinance. The athletic fields at Sage Park are the most heavily used in the Town of Windsor. The turf needs to be repaired. A crown needs to be installed at O’Brien Field for improved drainage, followed by a resodding of the field and certain drainage structures that need to be moved to allow for soccer games. The baseball field at Sage Park needs to be moved for a more efficient layout of fields in the park, as well as drainage and replacing some of the fencing.

    The total anticipated cost of this project is $405,000 which includes $350,000 of new bonding (includes $4,500 in bonding costs) and $55,000 from capital project account 9313 for field improvements to O’Brien Field. This project is included in the Capital Improvements Program for the current fiscal year (FY 2004). In addition, in 2002, the Town Council approved moving $50,000 from the Public Works General Fund budget to create a capital project account 9313 for field improvements for O’Brien Field. Further, the Council appropriated $45,000 from old unexpended bond balances into capital account 9313 earlier this year. Most of this amount was used for design work for this project.

    Councilor Simon asked if the Public Works department has sufficient staff to do this as well as the regular winter work, given the staff shortage. Mr. Funk responded that two vacancies were filled and they are in the process of filling another. The fourth position was frozen. Councilor Simon stated that he is in support of this project.

    Councilor Mulligan asked if anyone has looked into how the additional use of the field would affect the sod. Mr. Funk said that the turf has been quite problematic, due to not having a crown on the field. With proper drainage and proper turf management practice, they will be looking to institute a better job of managing and maintaining the field including aeration, operating the updated irrigation system and using other proper methods (chemicals, over seeding, etc.) Councilor Mulligan asked what field management would cost. Mr. Funk replied it would cost $20,000 for town wide fields, Sage Park has not been broken out.

    Councilor Ellingwood will reluctantly not support this project this year and feels that it is not a critical project.

    Councilor Broxterman asked if we know the full extent of the damage to the drainage system. Mr. Funk said that we do know the full extent. Councilor Broxterman asked what it would cost to reposition the baseball diamond. Mr. Funk said that they would have to do specific calculations to break out the estimated cost.

    Councilor Walker is in support of this project and will continue with his support of the high school students participating in sports as well as getting a quality education.

    Councilor Jepsen is recalcitrant in supporting this project, but will so it can go to public hearing on January 5, 2004.

    Councilor Broxterman requested that this be referred to ValueNet to see if artificial turf is a greater efficiency.

    Councilor Dean commented that since some funds were already appropriated for this project design, perhaps there is some way to look at this to do this in phases. In her opinion, it is a lot of money to spend.

    Mayor Trinks commented that O’Brien Field would be used for track, soccer, football, lacrosse, and the Windsor Giants. A couple of years ago, we put a perimeter fence near the ball field. Mayor Trinks asked what would happen to the fence. Mr. Funk said that it would be reused and moved back.

    Introduction of Ordinance

    Motion Passed 7-2-0 (Councilors Ellingwood and Broxterman opposed)
     

11. Set a Public Hearing for Sage Park Middle School and Windsor High School Athletic Fields bond ordinance for January 5, 2004 at 7:00 p.m. (prevailing time)

    Moved by Councilor Jepsen, seconded by Councilor Walker that a Public Hearing for January 5, 2004 at 7:00 p.m. (prevailing time) on the following ordinance entitled: "AN ORDINANCE APPROPRIATING $350,000 FOR IMPROVEMENTS TO SAGE PARK MIDDLE SCHOOL AND WINDSOR HIGH SCHOOL ATHLETIC FIELDS, AND AUTHORIZING THE ISSUE OF $350,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" and be it further resolved that the Town Clerk is authorized and directed to post and publish notice of said Public Hearing.

    Motion Passed 8-1-0 (Councilor Broxterman opposed)

    Moved by Councilor Jepsen, seconded by Deputy Mayor Curtis to extend the meeting to 11:30 p.m.

    Motion Passed 9-0-0
     

12. Introduce bond ordinance in the amount of $270,000 for the reconstruction of the Post Office/Town Hall entrance and parking lot

    Moved by Councilor Broxterman, seconded by Deputy Mayor Curtis that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $270,000 FOR ROADWAY, PARKING AREA AND RELATED IMPROVEMENTS ON TOWN-OWNED PROPERTY ADJACENT TO THE WINDSOR TOWN HALL, THE LUDDY HOUSE, THE CARRIAGE HOUSE AND THE WINDSOR POST OFFICE (PHASE I) AND AUTHORIZING THE ISSUE OF $270,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

    Motion passed 9-0-0

    Mr. Tom Lenehan, Town Engineer, and Mr. Mario Zavarella, Town Planner, provided and overview of the project. The purpose of this project is to improve safety for both pedestrians and motorists in the roadway and parking area adjacent to the Post Office and town property.

    Moved by Councilor Broxterman, seconded by Deputy Mayor Curtis to introduce the following ordinance: "AN ORDINANCE APPROPRIATING $270,000 FOR ROADWAY, PARKING AREA AND RELATED IMPROVEMENTS ON TOWN-OWNED PROPERTY ADJACENT TO THE WINDSOR TOWN HALL, THE LUDDY HOUSE, THE CARRIAGE HOUSE AND THE WINDSOR POST OFFICE (PHASE I) AND AUTHORIZING THE ISSUE OF $270,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION".

    Councilor Walker asked if the newspaper boxes would be moved along with the mailboxes. Town Manager Churchill said that they would not, however, the matter of regulating the newspaper boxes has been referred to the Health and Safety Committee.

    Councilor Simon suggested this is a project that can easily wait another year.

    Councilor Ellingwood is not convinced that this will fix the problem.

    Deputy Mayor Curtis would like to resolve the issue of the newspaper boxes with this project.

    Councilor Mulligan does not support this project at this time.

    Councilor Broxterman likes the idea, but he was under the impression that we were addressing the newspaper boxes. He asked if a thruway could be created between the back lot of the post office and the back lot of CVS that would improve the flow of traffic and improve safety.

    Councilor Dean asked how much additional parking space would be created. Mr. Lenehan said that approximately five new spaces would be created.

    Mayor Trinks asked about the vendor boxes and if they were on town property. Town Manager Churchill said that it is the town’s property. Mayor Trinks thinks that if we could offer them a valid alternative, it would save the aesthetics of the town. He is in support of delaying this project.

    Motion to Introduce Ordinance failed 0-9-0
     

13. Set a Public Hearing for reconstruction of the Post Office/Town Hall entrance parking lot bond ordinance for January 5, 2004 at 7:00 p.m. (prevailing time)

    No action taken.
     

14. Introduce bond ordinance in the amount of $345,000 for Clover Street School window replacement

    Moved by Councilor Walker, seconded by Councilor Simon that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $345,000 FOR WINDOW REPLACEMENT AT CLOVER STREET SCHOOL, AND AUTHORIZING THE ISSUE OF $345,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

    Motion Passed 9-0-0

    Moved by Councilor Walker, seconded by Councilor Broxterman to introduce the following ordinance: "AN ORDINANCE APPROPRIATING $345,000 FOR WINDOW REPLACEMENT AT CLOVER STREET SCHOOL, AND AUTHORIZING THE ISSUE OF $345,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION".

    Mr. Dennis Shevel, School Facilities Manager, provided an overview of the project. Approximately half of the windows in the original portion of the Clover Street School’s Main Building, Library Building and Buildings #1, #2, #5 and #6 are of the full height, single pane store front type. Due to considerable heat loss from these windows, condensation accumulates and there are uncomfortable and distracting drafts. This project would replace the windows and alleviate the problems.

    Motion Passed 9-0-0
     

15. Set a Public Hearing for Clover Street School bond ordinance for January 5, 2004 at 7:00 p.m. (prevailing time)

Moved by Councilor Walker, seconded by Councilor Broxterman that a Public Hearing for January 5, 2004 at 7:00 p.m. (prevailing time) on the following ordinance entitled: "AN ORDINANCE APPROPRIATING $345,000 FOR WINDOW REPLACEMENT AT CLOVER STREET SCHOOL, AND AUTHORIZING THE ISSUE OF $345,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" and be it further resolved that the Town Clerk is authorized and directed to post and publish notice of said Public Hearing.

Motion Passed 9-0-0

18. Introduce bond ordinance in the amount of $330,000 for John F. Kennedy School Code Compliance Project

    Moved by Councilor Mulligan, seconded by Councilor Broxterman that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $330,000 FOR THE JOHN F. KENNEDY SCHOOL FLOOR REPLACEMENT AND ASBESTOS ABATEMENT RENOVATIONS AND RELOCATIONS AND AUTHORIZING THE ISSUE OF $330,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

    Motion Passed 9-0-0

    Moved by Councilor Mulligan, seconded by Councilor Broxterman to introduce the following ordinance: "AN ORDINANCE APPROPRIATING $330,000 FOR THE JOHN F. KENNEDY SCHOOL FLOOR REPLACEMENT AND ASBESTOS ABATEMENT RENOVATIONS AND RELOCATIONS AND AUTHORIZING THE ISSUE OF $330,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION".

    Mr. Dennis Shevel, School Facilities Manager, provided an overview of the project, which entails asbestos abatement associated with removing and replacing floor tiles and carpeting. The project is eligible for partial reimbursement from the State. Wolcott School is scheduled for a similar project for 2005. In order to support summer school and other activities, we are not able to abate both projects in the same year.

    Councilor Ellingwood feels that this project can wait.

    Mayor Trinks is in favor of this project.

    Motion Passed 5-4-0 (Councilors Ellingwood, Simon, Dean and Jepsen opposed)
     

19. Set a Public Hearing for John F. Kennedy School Code Compliance Project bond ordinance for January 5, 2004 at 7:00 p.m. (prevailing time)

    Moved by Councilor Mulligan, seconded by Councilor Walker that a Public Hearing for January 5, 2004 at 7:00 p.m. (prevailing time) on the following ordinance entitled: "AN ORDINANCE APPROPRIATING $330,000 FOR THE JOHN F. KENNEDY SCHOOL FLOOR REPLACEMENT AND ASBESTOS ABATEMENT RENOVATIONS AND RELOCATIONS AND AUTHORIZING THE ISSUE OF $330,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" and be it further resolved that the Town Clerk is authorized and directed to post and publish notice of said Public Hearing.

    Motion Passed 6-3-0 (Councilors Simon, Ellingwood, and Dean opposed)

    Moved by Councilor Jepsen, seconded by Councilor Broxterman to extend the meeting to 11:40 p.m.

    Motion Passed 9-0-0
     

20. Resolution concerning the annual review of the Windsor Town Manager

Moved by Councilor Jepsen, seconded by Councilor Dean that the Windsor Town Council commits to completing an annual review of the Windsor Town Manager and review of the Windsor Town Manager’s compensation package by January 21, 2004. Should the Windsor Town Council not complete and act on these reviews by the date specified, the Windsor Town Manager shall receive a 6% raise on base salary, effective January 1, 2004.

Councilor Jepsen said that the purpose of this motion is to provide incentive for the Council to complete the annual review and compensation package of the Town Manager.

Councilor Ellingwood agrees with Councilor Jepsen and with the object of setting goals.

Councilor Simon made a friendly amendment to strike the second part of the motion.

Councilor Jepsen did not accept the friendly amendment.

Councilor Walker said that the Council needs to be motivated to get this done, but perhaps there is a more subtle means than a 6% raise. He feels that it is a reflection upon the Council that we do not do our job. He will oppose the resolution.

Deputy Mayor Curtis said that he opposes the resolution because it is the taxpayer’s money.

Councilor Mulligan said that we are not being fair to the Town Manager to delay his review, like it was done last year.

Councilor Dean said that it is only fair to give the Town Manager goals and direction.

Mayor Trinks can’t support penalizing the taxpayers.

Councilor Jepsen said that if we do our job, we will not be penalizing the taxpayers.

Mayor Trinks formed a committee comprised of himself, Councilor Mulligan and Councilor Dean. Councilor Dean will chair the committee.

Motion Failed 3-6-0 (Councilors Mulligan, Broxterman, Simon, Walker, Deputy Mayor Curtis and Mayor Trinks opposed)

Moved by Councilor Jepsen, seconded by Councilor Broxterman to extend the meeting to 12:00 a.m.

Motion Passed 9-0-0
 

13. Resignations and Appointments

Moved by Deputy Mayor Curtis, seconded by Councilor Broxterman to:

• Reappoint Milo Peck to the Board of Assessment Appeals for a four year term to expire November 30, 2007 or until a successor is appointed

• Reappoint William "Jay" Melley to the Historic District Commission for a five year term to expire October 13, 2008 or until a successor is appointed

Motion Passed 9-0-0
 

14. Minutes of Preceding Meetings

1. Minutes of the December 1, 2003 Regular Town Council Meeting

   Moved by Councilor Broxterman, seconded by Councilor Dean to accept the minutes of the December 1, 2003 Regular Town Council Meeting. Corrections: None.

   Motion Passed 9-0-0

2. Minutes of the December 1, 2003 Special Town Council Meeting

Moved by Councilor Broxterman, seconded by Councilor Jepsen to accept the minutes of the December 1, 2003 Special Town Council Meeting. Corrections: None.

Motion Passed 9-0-0
 

15. Public Communications and Petitions

    Mr. Bradshaw Smith, 23 Ludlow Road spoke about the possible reimbursement from the State for the improvements to Sage Park fields. He requested a report from the Town Manager.
    
     

16. Executive Session
    None.
    
     
17. Adjournment

Moved by Councilor Broxterman, seconded by Councilor Walker to adjourn the Regular Town Council Meeting at 12:00 a.m.

Motion Passed 9-0-0

Respectfully submitted,

Kristin Countryman

Clerk of the Windsor Town Council

Cc: Town Clerk

Main Library

Wilson Branch