Town of Windsor ~ Town Council Meeting Minutes 2004

2004 Minutes

Windsor Town Council

Council Chambers – Town Hall

January 5, 2004

Approved Minutes

Mayor Trinks called the regular meeting to order at 7:33 p.m.

Roll Call – Present: Mayor Trinks, Deputy Mayor Curtis, Councilor Broxterman, Councilor Dean, Councilor Ellingwood, Councilor Jepsen, Councilor Mulligan Councilor Simon and Councilor Walker
Prayer – Councilor Broxterman
Pledge of Allegiance – Councilor Broxterman
Proclamations/Awards

Proclamation honoring participants in the Get on Board program for promoting civic involvement in the community

Lurrann Dixon-Swinton, Pat Gray, Winsome Barnaby, Roger Martindale, Glen Sampson, Selena L. Blackwell, and Janeette Isaac were recognized for their commitment and for their time and participation in the Get on Board, Windsor initiative and were commended for their effort to learn more about the government and how individuals can become part of the democratic process.

Public Communications and Petitions
Mr. George Yeramian, 739 Prospect Hill Road, spoke in favor of filling and closing the landfill as soon as possible. He commented on the Windsor Town Council Special Meeting of December 22, 2004. He was concerned that it was a private meeting. He discussed facts that were recorded at that meeting. He commented on several of the Councilors comments recorded at that meeting. He is very concerned about the large truck traffic increase.

Mr. Frank Davis, 3 Birchwood Road, representing concerned citizens in Windsor, submitted a signed petition urging the Council to close the landfill. There is concern that the Council has not outlined all of the courses of action with regard to the landfill. Their concerns and objections are: allowing other towns to truck in waste, the rejection of any business negotiations--specifically with CRRA--and that the landfill to be used by Windsor and Bloomfield residents only.

Mr. Edward Thomas, 192 Capen Street, discussed out of control town spending timed with revaluation. He is personally facing a tax increase of over $500 on his residence and $2,000 on his commercial property. He did not see that anyone from the town came to his properties to view if anything has changed. It is unfair to base a tax increase on an emotional real estate market. He is particularly concerned about the spending of $350-$400,000 to make the baseball field safer, which may or may not include lights. Mr. Thomas went on to say that if the purpose was to make the field safer, why wasn’t that the case with the football lights. He asked if the cost of upkeep and usage is considered when these projects are chosen. He wishes more residents would speak up on the issue of revaluation.

Mr. Richard McNamara, 21 Lovell Avenue, spoke to the Council about the Access Channel and the Government Channel being split. It has come to his attention that WIN-TV wants to take back the Government Channel. He suggests that the town continue to do the fine job they are doing with the Government Channel.
Report of Appointed Boards and Commissions
None.
Town Manager’s Report
Women’s Issues Discussed at Symposium

A press conference and symposium on women’s issues will be held at the state Capitol on Tuesday, February 24^thentitled, "Making Women Visible." Beginning at 10:30 a.m. to 12:30 p.m., lively panel discussions on health care for low-income women, nourishing good health, gender appropriate policies for incarcerated women and girls and women and small business development will be held.

This symposium is sponsored by the Permanent Commission on the Status of Women and the Connecticut Women’s Agenda. For more information, call 860-240-8300.

Conversations on Race Kick Off Event

Windsor residents will once again have the opportunity to participate in a unique community-wide program designed to engage people of all racial and ethnic backgrounds in a civic dialogue on race relations. The kick-off event for Conversations on Race will be held Wednesday, January 14, 2004 from 6:00 p.m. to 7:30 p.m. here in the Town Hall Council Chambers. For more information, and to RSVP, please contact Diane McDougald at 298-9060.

Self Employment Workshop

Is starting your own business right for you? To help you answer this question; the Windsor Office of Community Development is sponsoring a special workshop on Monday, January 12, 2004 from 6:30 p.m. to 8:00 p.m. in the Activity Room at the Windsor Community Center located at 330 Windsor Avenue. Laura Knott Twine, Director of Small Business Ownership – CT at the Entrepreneurial Center of the University of Hartford will lead the discussion. For more information or to register, call 298-9060.
Communication from Council Members
Councilor Broxterman – None.

Councilor Dean – None.

Councilor Ellingwood – None.

Councilor Jepsen – None.

Councilor Mulligan – None.

Councilor Simon – discussed the letter from the President of the Board of Directors of WIN-TV.

Councilor Walker – None.

Deputy Mayor Curtis – None.

Mayor Trinks – wished everyone a Happy New Year.

Moved by Councilor Simon, seconded by Councilor Jepsen to add an item to the agenda, Item 12. D. Discussion of the delegation agreement between WIN-TV and the Town of Windsor.

Motion Passed 9-0-0
Reports of Standing Committees

Finance Committee – met on December 22. The streetlights project was discussed with no action until issues are clarified by the DPUC. They also discussed the Huntington House appropriation and the FY 2005 Budget Calendar which are on scheduled for consideration later on the agenda.

Town Improvements Committee – None.

Health and Safety – None.

Special Projects – None.

Annual Review of the Windsor Town Manager – Sonya Dean reported they met and began to revise the format of the performance evaluation.

Joint Board and Council Committee – None.

Ordinances

Approve bond ordinance in the amount of $340,000 for Public Infrastructure Improvements between Day Hill Road and Great Pond Drive
Moved by Councilor Dean, seconded by Councilor Broxterman, that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $340,000 FOR CONSTRUCTION OF A FIRE LANE AND INSTALLATION OF SEWER AND WATER LINE EXTENSIONS FROM DAY HILL ROAD TO GREAT POND DRIVE TO SERVE THE 235 GREAT POND DRIVE, 175 GREAT POND DRIVE AND 2195 DAY HILL ROAD PROPERTIES AND RELATED IMPROVEMENTS, AND AUTHORIZING THE ISSUE OF $340,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

Motion Passed 9-0-0

Moved by Councilor Dean, seconded by Councilor Broxterman that the following ordinance, which was introduced on December 15, 2003 Town Council agenda, be adopted: "AN ORDINANCE APPROPRIATING $340,000 FOR CONSTRUCTION OF A FIRE LANE AND INSTALLATION OF SEWER AND WATER LINE EXTENSIONS FROM DAY HILL ROAD TO GREAT POND DRIVE TO SERVE THE 235 GREAT POND DRIVE, 175 GREAT POND DRIVE AND 2195 DAY HILL ROAD PROPERTIES AND RELATED IMPROVEMENTS, AND AUTHORIZING THE ISSUE OF $340,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION"

Motion Passed 9-0-0
Approve bond ordinance in the amount of $280,000 for reconstruction and repair to Welch Pool
Moved by Councilor Jepsen, seconded by Councilor Dean that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $280,000 FOR WELCH POOL IMPROVEMENTS AND RENOVATIONS, AND AUTHORIZING THE ISSUE OF $280,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

Motion Passed 9-0-0

Councilor Jepsen asked about the cost of the 16" aluminum lip around the pool. Mr. Brain Funk said that the stainless steel gutter cost is approximately $80,000.

Moved by Councilor Jepsen, seconded by Councilor Walker that the following ordinance, which was introduced on December 15, 2003 Town Council agenda, be adopted: "AN ORDINANCE APPROPRIATING $280,000 FOR WELCH POOL IMPROVEMENTS AND RENOVATIONS, AND AUTHORIZING THE ISSUE OF $280,000 BONDS AND NOTES O FINANCE THE APPROPRIATION".

Motion Passed 7-2-0 with Councilors Simon and Mulligan opposing
Approve bond ordinance in the amount of $350,000 for improvements to Sage Park Middle School and Windsor High School Athletic Fields
Moved by Councilor Walker, seconded by Councilor Broxterman that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $350,000 FOR IMPROVEMENTS TO SAGE PARK MIDDLE SCHOOL AND WINDSOR HIGH SCHOOL ATHLETIC FIELDS, AND AUTHORIZING THE ISSUE OF $350,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

Motion Passed 9-0-0

Moved by Councilor Walker, seconded by Councilor Broxterman that the following ordinance, which was introduced on December 15, 2003 Town Council agenda, be adopted: "AN ORDINANCE APPROPRIATING $350,000 FOR IMPROVEMENTS TO SAGE PARK MIDDLE SCHOOL AND WINDSOR HIGH SCHOOL ATHLETIC FIELDS, AND AUTHORIZING THE ISSUE OF $350,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION".

Councilor Broxterman asked about ValueNet possibly doing a cost benefit analysis of natural surface versus artificial or synthetic turf. Town Manager Churchill said that ValueNet is not the organization that would analyze the data. The information has been passed along to Connecticut Policy and Economic Council (CPEC) for review. The cost of turf alternatives can be reduced by $40,000 with the extensive use of town staff. The cost is $100,000 for natural turf, $640,000 for artificial turf, which would be reduced by $40,000 with town staff. Annual upkeep cost of natural turf is $20,000 and artificial turf is $5,000. Councilor Broxterman would like the state organization to look at the analysis and also have ValueNet involved.

Councilor Mulligan asked if there is a cost for CPEC. Town Manager Churchill said that their staff will evaluate the project at no cost. Councilor Mulligan said that Wethersfield is having some fieldwork reimbursed or funded by the State. Town Manager Churchill said that our work is not reimbursable because it is not for code compliance. Councilor Mulligan stated that their funding was for artificial turf.

Councilor Walker asked if we can follow the same path as Wethersfield to get funding for artificial turf. Town Manager Churchill stated he was not aware of the specific source of State funding but if the money was approved through the State Bond Commission a member(s) of the local legislative delegation is often the initiator of such efforts.

Councilor Ellingwood said that he could not support this ordinance.

Councilor Jepsen asked if town staff would perform the work. Mr. Funk said that there would be a mix of town staff and contractors.

Mayor Trinks asked if any lights would be installed. Mr. Funk said that some conduit will be installed in the ground, for the future possibility of lights. Town Manager Churchill also noted there are lights available at Clover Street School that could be moved to Sage Park.

Town Manager Churchill said this is a project is designed to get the maximum use out of our existing fields. The field area exists, but is not fully utilized. He also noted the net impact of all of the bond ordinances presented this evening in terms of annual debt service is $160,000

Councilor Simon does not feel that there are safety issues here. He stated the town council does not have to stop investing in public assets; we have to choose which ones to support in these troubled financial times.

Councilor Broxterman asked if we have a sense of what the cost per activity is. Mr. Funk replied these are very conservative estimates, it was assumed the middle of the field would be re-sod every year, which may not be necessary, depending on usage or storms. These costs were included into the estimate. Councilor Broxterman asked if the middle of the field were re-crowned and re-sod and environmental conditions were ideal, how many events can be on the fields within the $20,000 maintenance estimate. Mr. Funk stated that Varsity and JV would play there. The sports include Boys/Girls Track & Field, Lacrosse, Soccer and Boys Football. Councilor Broxterman asked where the youth leagues (i.e., lacrosse, and football) would play. Town Manager Churchill said that the October soccer tournament was included in the estimate. The current activities will continue, they are not recommending any cutbacks in any sports or activities. Councilor Broxterman said that a company who has expertise in this analysis must look at this project. We don’t know the number of activities, the downtime for unsatisfactory environmental conditions, etc. Councilor Broxterman restated that we don’t know what is cost effective and what the cost per activity is. A cost-effective analysis has not been completed and we need to do so.

Mayor Trinks stated that a lot of staff time has gone into this project. In keeping with rules of order, his suggestion is that nothing goes further unless Town Manager Churchill receives communication from three Councilors.

Motion Passed 6-3-0 Councilors Dean, Ellingwood, and Jepsen opposing
Approve bond ordinance in the amount of $345,000 for Clover Street School window replacement
Moved by Councilor Mulligan, seconded by Councilor Jepsen that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $345,000 FOR WINDOW REPLACEMENT AT CLOVER STREET SCHOOL, AND AUTHORIZING THE ISSUE OF $345,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

Motion Passed 8-0-0 (Mayor Trinks was out of the Council Chambers)

Motioned by Councilor Mulligan, seconded by Councilor Jepsen that the following ordinance, which was introduced on December 15, 2003 Town Council agenda, be adopted: "AN ORDINANCE APPROPRIATING $345,000 FOR WINDOW REPLACEMENT AT CLOVER STREET SCHOOL, AND AUTHORIZING THE ISSUE OF $345,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION".

Motion Passed 9-0-0
Approve bond ordinance in the amount of $505,000 for Poquonock School office modernization and relocation
Moved by Councilor Ellingwood, seconded by Councilor Jepsen that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $505,000 FOR THE POQUONOCK SCHOOL ADMINISTRATIVE OFFICES AND INSTRUCTIONAL SPACE RENOVATIONS AND RELOCATIONS AND AUTHORIZING THE ISSUE OF $505,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

Motion Passed 9-0-0

Councilor Ellingwood said that this project is necessary and he recommends the approval of this ordinance. Mayor Trinks whole-heartedly agrees, especially with access to the schools being controlled.

Moved by Councilor Ellingwood, seconded by Councilor Broxterman that the following ordinance, which was introduced on December 15, 2003 Town Council agenda, be adopted: "AN ORDINANCE APPROPRIATING $505,000 FOR THE POQUONOCK SCHOOL ADMINISTRATIVE OFFICES AND INSTRUCTIONAL SPACE RENOVATIONS AND RELOCATIONS AND AUTHORIZING THE ISSUE OF $505,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION".

Motion Passed 9-0-0
Approve bond ordinance in the amount of $330,000 for John F. Kennedy School Code Compliance Project

Moved by Councilor Broxterman, seconded by Councilor Walker that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $330,000 FOR THE JOHN F. KENNEDY SCHOOL FLOOR REPLACEMENT AND ASBESTOS ABATEMENT RENOVATIONS AND RELOCATIONS AND AUTHORIZING THE ISSUE OF $330,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the ordinance be recorded with the minutes of this meeting.

Motion Passed 9-0-0

Councilor Ellingwood feels that this can be put off for another year.

Councilor Jepsen somewhat feels the same, however, it doesn’t impact the CIP that much and his concern is that if it is put off until next year, perhaps it will get postponed again or cause other planned projects to be delayed in future years.

Councilor Walker said that these issues before us this evening effect the children, our athletics and our schools. He wholeheartedly supports this.

Councilor Broxterman said that it is important for the public to know that this is done with a plan, not on a whim. A number of these projects were deferred last year and we have now put other things off. When we do defer, we are not just pushing these plans; we are pushing other plans out further. He will support this and hopes that the general public knows that we don’t work in a vacuum and that we are working with a capital plan to look at the next six years.

Councilor Ellingwood said that we don’t have an asbestos problem until the floor is taken up. He feels that we can wait on this project.

Moved by Councilor Broxterman, seconded by Councilor Walker that the following ordinance, which was introduced on December 15, 2003 Town Council agenda, be adopted: "AN ORDINANCE APPROPRIATING $330,000 FOR THE JOHN F. KENNEDY SCHOOL FLOOR REPLACEMENT AND ASBESTOS ABATEMENT RENOVATIONS AND RELOCATIONS AND AUTHORIZING THE ISSUE OF $330,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION".

Motion Passed 8-1-0 with Councilor Ellingwood opposing

Unfinished Business

Approve appropriation of a $10,000 grant to the Huntington House Museum

Moved by Deputy Mayor Curtis, seconded by Councilor Simon that $10,000 be appropriated from General Services, Unclassified Account for the Huntington House Museum

The Mayor supports this motion because of overall support for the arts as well as a commitment to downtown and the town green. Also, their ability to obtain grants hinges on town support. We want the Huntington House to be a destination for downtown. He hopes that it is not an annual request and the museum is able to become self-sufficient.

Councilor Simon said the Finance Committee had a change of opinion. They did not recommend an earlier request. But this time, the funding does not require any special appropriation from the general fund’s fund balance.

Councilor Dean is all for support of the arts, but she asked if we have some guidelines or a policy for the future. Town Manager Churchill said that no such policy exists at this point. The Town Manager stated a tactic for the Council to consider in the future is if the Town of Windsor is to support the arts in any way, to what budgetary extent and under what provisions.

Mayor Trinks stated that any groups that get over $15,000 from us are required to submit financials including any fundraising efforts. Perhaps we can reallocate money not being spent towards supporting the arts. He also noted The Huntington House previously submitted a financial statement to the Council.

Motion Passed 9-0-0

New Business

Approve FY 2005 Budget Calendar including setting of public hearing dates, adjourned town meeting date and budget format
Moved by Councilor Simon, seconded by Councilor Jepsen that the attached Budget Calendar for FY 2005 be adopted.

Motion Passed 8-0-1 (Councilor Broxterman was out of the Council Chambers)

Moved by Councilor Simon, seconded by Councilor Jepsen that a public hearing for input from the public regarding the FY 2005 budget be scheduled for February 2, 2004 at 7:15 p.m.

Motion Passed 9-0-0

Moved by Councilor Simon, seconded by Councilor Jepsen that a public hearing for input from the public regarding the FY 2005 budget submitted by the Town Manager be scheduled for April 5, 2004 at 7:15 p.m.

Motion Passed 9-0-0

Friendly amendment made by Councilor Jepsen, accepted by Councilors Simon and Walker to change the wording to tentatively be scheduled.

Moved by Councilor Simon, seconded by Councilor Walker that the Adjourned Town Meeting tentatively be scheduled for May 11, 2004.

Motion Passed 9-0-0

Councilor Simon said that this budget requirement is a little bit different than we have required in the past. It allows for alternative points of reference to helps evaluate and determine the budget for Windsor.

Mayor Trinks asked for the Town Manager’s reaction to the increased budget work for town staff. Councilor Simon said that the Town Manager agreed that it could be done. Town Manager Churchill confirmed this.

Moved by Councilor Simon, seconded by Councilor Jepsen to direct the Town Manager to prepare the following alternative budget scenarios, including their impacts in addition to the proposed FY 05 Financial Plan and Program of Services:

Alternative 1 – FY 04 expenditure level plus increases in fixed costs

Alternative 2 – FY 04 expenditure level plus a 3% expenditure increase

Motion Passed 9-0-0
Authorize the Town Manager to execute an agreement with the State of Connecticut for Bio-terrorism Planning Grant
Moved by Councilor Jepsen, seconded by Councilor Broxterman that R. Leon Churchill, Jr., Town Manager, is authorized to make, execute and approve on behalf of the Town of Windsor, any and all contracts or amendments thereof with the State of Connecticut Department of Public Health to carry out the services and submit the deliverables as described in contract DPH 2004-1104.

Dr. Charles Petrillo, Director of Health and Social Services, discussed the funding. The Department of Public Health (DPH) is issuing funds to the 47 full-time local health departments and health districts in the State. For 2003-2004, the CDC Supplemental Grant allocation to full-time local health departments in Connecticut totals $3,994,927. Windsor is slated to receive $82,056.

Dr. Petrillo summarized the agreement that the Town of Windsor Health Department agrees to by entering into this contract.

Councilor Broxterman asked how many other regions have a river dividing them. Dr. Petrillo said he is not aware of other regions divided by rivers.

Motion Passed 8-0-0 (Councilor Jepsen was out of Council Chambers)
Consideration of the Memorandum of Agreement between the Windsor Board of Education and the Windsor Education Association
Moved by Councilor Jepsen, seconded by Councilor Ellingwood to Reject the Memorandum of Agreement between the Windsor Board of Education and the Windsor School Administrators & Supervisors Association.

Mayor Trinks excused himself from the Council Chamber due to the fact that his wife is an employee of the Windsor Board of Education and a member of Windsor Education Association.

Councilor Jepsen stated he learned during the arbitration that the binding arbitration law could stand to be improved by the State.

Councilor Ellingwood commented that as a previous member of the Board of Education, he participated in the negotiations until he became a Councilor. He has seen the efforts the administration has put into this. Voting against this contract would essentially do no good and would cost us money at this point.

Councilor Simon asked for a presentation of the highlights of this contract from the representatives of administration.

Mr. Mark Winzler, Board of Education Director of Human Resources, and Mr. Frank Williams, Director of Finance, discussed the highlights of the main points from the contract. Mr. Winzler discussed the salary increases and other parts of the agreement.

Councilor Simon asked if the legislative body’s action changed in any way since this is a stipulated arbitration. Mr. Winzler said that we had agreed to everything but salary in one meeting. All of the talks were very amicable throughout the process. At the end of October, the arbitration process began. The initiation of arbitration does not preclude the sides from talking. During that time, there was an indication on the sides of the teachers that they wanted to continue to talk. Discussions took place about a week before the hearing and agreement was reached on the outstanding issue. At the state hearing the agreement was presented.

If the Council rejects this, it would be sent to the Commission of Education who would elect a three member panel to look at the last offers, which are exactly the same and would result in nothing different than what is before the Council this evening. Additionally, arbitration is initiated only on those issues the sides don’t agree upon, not the whole contract.

Councilor Simon personally feels that the salary increases of essentially 5% is high given the fiscal situation. He noted that town employees accepted a 2.5% increase to assist the town. Mr. Winzler said that our salary for a bachelors degree ranks 27^th out of 30 towns in the Hartford area. For the masters degree, Windsor ranks 24^th out of 30 towns.

Councilor Ellingwood asked what the effect of the settlement is on the budget. Mr. Williams reported that the net effect of the settlement on the entire Board of Education budget in the first year is 1.67%, in year two it is 2.28%, and in year three it is 2.64%.

Councilor Mulligan made a friendly amendment to change the Windsor School Administrators & Supervisors Association to the Windsor Education Association, which was accepted by Councilors Jepsen and Ellingwood.

Motion Failed 0-8-0 (Mayor Trinks excused)
Discussion of the delegation agreement between WIN-TV and the Town of Windsor.

Town Manager Churchill gave a brief history of the agreement. This agreement was consummated in December 2002. There are some significant clauses that outline the town’s as well as WIN-TVs responsibilities. There are some provisions that the Town of Windsor will consider funding to WIN-TV. There is a clear superior and subservient role defined here, with the town being subservient. Either party with 30-days notice can terminate this agreement. The town has agreed to try to resolve any disputes within that 30-day period and to not hire former employees of WIN-TV. Town Manager Churchill feels it is important that the town takes responsibility for the Government Channel.

WIN-TV has brought forth some concerns. There are six areas of concern with a wide range of validity in the Town Manager’s opinion. In the letter WIN-TV does outline a proposed a cooperative agreement.

Councilor Simon asked if there was sufficient time to contact the authors of the letter. Town Manager Churchill said he spoke to the WIN-TV President of the Board of Directors today. He is concerned that public access to the Council’s deliberations would be jeopardized with WIN-TV’s issues. Councilor Simon summarized some of the issues in the letter and also mentioned the request for more funding, approximately double of what it currently received. His concern is that this level of support for a non-profit should never depend on taxpayer’s money.

Councilor Mulligan requested a copy of the Cable TV Franchise Agreement from Town Manager Churchill. He commented that any organization that requests funds in excess of $15,000 should provide financial statements. One of the issues to examine is what are they doing to help themselves.

Councilor Broxterman said that the FY 04 combined town contribution (town and education) is $18,500, with their current request being that we increase it to $40,000.

Town Manager Churchill said that WIN-TV did express some concerns previously regarding programming that WG-TV, Channel 21 had aired last year. There was an issue with providing copies of videotapes in the past, which we can certainly provide.

Councilor Simon said in his view there are some items on the Government Channel which should be on the Public Access Channel (i.e., Windsor Fun Facts, a fundraiser for Windsor Chamber of Commerce), however there are other items that are on the Government channel that are should stay on the Government Channel.

Mayor Trinks asked if we polled other municipalities on similar contracts. Town Manager Churchill said that there are only eight other towns in Connecticut that have their own government channel. Nationally, it is very common.

Mayor Trinks was very concerned with the wording of the letter from the Board of Directors. If this agreement were not to go through, WG-TV would not exist. This is town-owned property and alternative arrangements would have to be made to televise town meetings. Mayor Trinks thought WIN-TV would be best served by community access, focusing on one station and doing real well.

Councilor Walker stated there is a significant contribution to WIN-TV from Comcast. He cannot make a decision without seeing some financials. He recommends the Town Attorney review the letter and agreement.

Town Manager Churchill said that if WIN-TV decides to terminate our agreement, they cannot be relieved of their responsibility to broadcast town meetings. There will be some discussions later this week with WIN-TV, and will keep the Council abreast of those discussions.

Mr. Fred Winter, staff member of WIN-TV, said that even if the delegation was terminated, televising would continue, it would just be broadcast from L.P. WILSON.

Resignations and Appointments

Moved by Mulligan, seconded by Councilor Jepsen to accept the:

Item I - Reappointment of David Raney as a member to the Hartford Area Cable Television Advisory Council for a two-year term to expire December 31, 2005 or until a successor is appointed

Item O - Reappointment of Lisa Hernick as a member to the Library Advisory Board for a three-year term to expire April 30, 2006 or until a successor is appointed

Item P - Reappointment of Katherine Chiodo as an alternate member to Town Planning & Zoning Commission for a two-year term to expire November 10, 2005 or until a successor is appointed

Item Q - Reappointment of Susan Andrews as an alternate member to the Youth Commission for a two-year term to expire September 30, 2005 or until a successor is appointed

Item R - Reappointment of Melissa Mascola as a member to the Youth Commission for a three-year term to expire September 30, 2006 or until a successor is appointed.

Motion Passed 9-0-0

Moved by Deputy Mayor Curtis, seconded by Councilor Jepsen to accept the resignation Scott Suty from the Youth Commission.

Motion Passed 9-0-0

Moved by Deputy Mayor Curtis, seconded by Councilor Jepsen to accept the resignation of Harold DePianta from the Housing Authority of the Town of Windsor.

Motion Passed 9-0-0

Minutes of Preceding Meetings

Minutes of the December 15, 2003 Special Town Council Meeting
Moved by Councilor Broxterman, seconded by Councilor Jepsen to accept the minutes of the December 15, 2003 Special Town Council Meeting. Corrections: None.

Motion Passed 9-0-0
Minutes of the December 15, 2003 Regular Town Council Meeting
Moved by Councilor Broxterman, seconded by Councilor Jepsen to accept the minutes of the December 15, 2003 Regular Town Council Meeting. Corrections: None.

Motion Passed 9-0-0
Minutes of the December 22, 2003 Special Town Council Meeting

Moved by Councilor Broxterman, seconded by Councilor Jepsen to accept the minutes of the December 2, 2003 Special Town Council Meeting. Corrections: None.

Motion Passed 9-0-0

Public Communications and Petitions
Ms. Coralee Jones, 1171 Matianuck Avenue, spoke regarding the letter from the WIN-TV Board of Directors. She expressed concern that the letter came up at this time with such short notice. She feels that the government channel in town is very good.

Mr. Richard McNamara, 21 Lovell Avenue, agrees with the statement from Ms. Coralee Jones. It is in his opinion that there is a lack of leadership. He feels that what the station needs is someone with imagination and drive.
Executive Session
None.
Adjournment

Moved by Councilor Broxterman, seconded by Councilor Dean to adjourn the Regular Town Council Meeting at 10:43 p.m.

Motion Passed 9-0-0

Respectfully submitted,

Kristin Countryman

Clerk of the Windsor Town Council

Cc: Town Clerk

Main Library

Wilson Branch

AN ORDINANCE APPROPRIATING $340,000 FOR CONSTRUCTION OF A FIRE LANE AND INSTALLATION OF SEWER AND WATER LINE EXTENSIONS FROM DAY HILL ROAD TO GREAT POND DRIVE TO SERVE THE 235 GREAT POND DRIVE, 175 GREAT POND DRIVE AND 2195 DAY HILL ROAD PROPERTIES AND RELATED IMPROVEMENTS, AND AUTHORIZING THE ISSUE OF $340,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION

BE IT HEREBY ORDAINED,

Section 1. That the Town of Windsor appropriate THREE HUNDRED FORTY THOUSAND DOLLARS ($340,000) for design, construction and installation costs in connection with the construction of a fire lane and the installation of sewer and water line extensions in an easement or other interest in land running from Day Hill Road to Great Pond Drive across the property known as 235 Great Pond Drive to be donated to the Town by the owner of said property, said Town improvements to serve the 235 Great Pond Drive, 175 Great Pond Drive and 2195 Day Hill Road properties; and related improvements including but not limited to storm drainage. The appropriation may be spent for design and construction costs, equipment, materials, engineering fees, administrative costs, printing, legal fees, net interest on borrowings and other financing costs, and other expenses related to the project. The Town Engineer is authorized to determine the scope and particulars of the project.

Section 2. That the Town issue bonds or notes in an amount not to exceed THREE HUNDRED FORTY THOUSAND DOLLARS ($340,000) to finance the appropriation for the project. The amount of bonds or notes authorized to be issued shall be reduced by the amount of grants received by the Town for the project. The bonds or notes shall be issued pursuant to Section 7-369 of the General Statutes of Connecticut, Revision of 1958, as amended, and any other enabling acts. The bonds or notes shall be general obligations of the Town secured by the irrevocable pledge of the full faith and credit of the Town.

Section 3. That the Town issue and renew temporary notes from time to time in anticipation of the receipt of the proceeds from the sale of the bonds or notes for the project. The amount of the notes outstanding at any time shall not exceed THREE HUNDRED FORTY THOUSAND DOLLARS ($340,000). The notes shall be issued pursuant to Section 7-378 of the General Statutes of Connecticut, Revision of 1958, as amended. The notes shall be general obligations of the Town and shall be secured by the irrevocable pledge of the full faith and credit of the Town. The Town shall comply with the provisions of Section 7-378a of the General Statutes if the notes do not mature within the time permitted by said Section 7-378.

Section 4. That the Town Manager and either the Treasurer or the Director of Finance of the Town shall sign any bonds or notes by their manual or facsimile signatures. The Director of Finance shall keep a record of the bonds and notes. The law firm of Day, Berry & Howard LLP is designated as bond counsel to approve the legality of the bonds or notes. The Town Manager and either the Treasurer or the Director of Finance are authorized to determine the amounts, dates, interest rates, maturities, redemption provisions, form and other details of the bonds or notes; to designate one or more banks or trust companies to be certifying bank, registrar, transfer agent and paying agent for the bonds or notes; to provide for the keeping of a record of the bonds or notes; to designate a financial advisor to the Town in connection with the sale of the bonds or notes; to sell the bonds or notes at public or private sale; to deliver the bonds or notes; and to perform all other acts which are necessary or appropriate to issue the bonds or notes.

Section 5. That the Town hereby declares its official intent under Federal Income Tax Regulation Section 1.150-2 that project costs may be paid from temporary advances of available funds and that (except to the extent reimbursed from grant moneys) the Town reasonably expects to reimburse any such advances from the proceeds of borrowings in an aggregate principal amount not in excess of the amount of borrowing authorized above for the project. The Town Manager and either the Treasurer or the Director of Finance are authorized to amend such declaration of official intent as they deem necessary or advisable and to bind the Town pursuant to such representations and covenants as they deem necessary or advisable in order to maintain the continued exemption from federal income taxation of interest on the bonds or notes authorized by this resolution, if issued on a tax-exempt basis, including covenants to pay rebates of investment earnings to the United States in future years.

Section 6. That the Town Manager and either the Treasurer or the Director of Finance are authorized to make representations and enter into written agreements for the benefit of holders of the bonds or note to provide secondary market disclosure information, which agreements may include such terms as they deem advisable or appropriate in order to comply with applicable laws or rules pertaining to the sale or purchase of such bonds or notes.

Section 7. That the Town Council, the Town Manager, the Treasurer, the Director of Finance, the Town Engineer and other proper officers of the Town are authorized to take all other action which is necessary or desirable to complete the project and to issue bonds, notes or other obligations or to obtain grants to finance the aforesaid appropriation.

AN ORDINANCE APPROPRIATING $280,000 FOR WELCH POOL IMPROVEMENTS AND RENOVATIONS, AND AUTHORIZING THE ISSUE OF $280,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION

BE IT HEREBY ORDAINED,

Section 1. That the Town of Windsor appropriate TWO HUNDRED EIGHTY THOUSAND DOLLARS ($280,000) for improvements and renovations to Welch Pool in John R. Welch Park School and related work. The project is contemplated to include installation of a stainless steel gutter system, elimination of damaged concrete coping and tiles along the pool top, accessibility improvements, sandblast the pool and the "kiddie" pool, replacement of the piping serving the "kiddie" pool, replacement of the facility electrical system, pump system, installation of a roof structure over the chemical equipment, and related work and improvements. The appropriation may be spent for design, construction and installation costs, related improvements, repairs or renovations, equipment, materials, engineering fees, administrative costs, printing, legal fees, net interest on borrowings and other financing costs, and other expenses related to the project. The Public Building Commission is authorized to determine the scope and particulars of the project.

Section 2. That the Town issue bonds or notes in an amount not to exceed TWO HUNDRED EIGHTY THOUSAND DOLLARS ($280,000) to finance the appropriation for the project. The amount of bonds or notes authorized to be issued shall be reduced by the amount of grants received by the Town for the project. The bonds or notes shall be issued pursuant to Section 7-369 of the General Statutes of Connecticut, Revision of 1958, as amended, and any other enabling acts. The bonds or notes shall be general obligations of the Town secured by the irrevocable pledge of the full faith and credit of the Town.

Section 3. That the Town issue and renew temporary notes from time to time in anticipation of the receipt of the proceeds from the sale of the bonds or notes for the project. The amount of the notes outstanding at any time shall not exceed TWO HUNDRED EIGHTY THOUSAND DOLLARS ($280,000). The notes shall be issued pursuant to Section 7-378 of the General Statutes of Connecticut, Revision of 1958, as amended. The notes shall be general obligations of the Town and shall be secured by the irrevocable pledge of the full faith and credit of the Town. The Town shall comply with the provisions of Section 7-378a of the General Statutes if the notes do not mature within the time permitted by said Section 7-378.

Section 7. That the Town Council, the Town Manager, the Treasurer, the Director of Finance, the Public Building Commission and other proper officers of the Town are authorized to take all other action which is necessary or desirable to complete the project and to issue bonds, notes or other obligations or to obtain grants to finance the aforesaid appropriation.

AN ORDINANCE APPROPRIATING $350,000 FOR IMPROVEMENTS TO SAGE PARK MIDDLE SCHOOL AND WINDSOR HIGH SCHOOL ATHLETIC FIELDS, AND AUTHORIZING THE ISSUE OF $350,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION

BE IT HEREBY ORDAINED,

Section 1. That the Town of Windsor appropriate THREE HUNDRED FIFTY THOUSAND DOLLARS ($350,000) for improvements to the Sage Park Middle School and Windsor High School athletic fields School and related work. The project is contemplated to include installation of an irrigation system at the Sage Park Middle School athletic fields, moving of the baseball field from the center to the southwest corner of the area, drainage improvements, and replacement of portions of the fencing; improvements to O’Brien Stadium at Windsor High School including improvements to the existing irrigation system, replacement of the field crown to improve drainage, re-sodding, and moving of various drainage structures to allow for potential use for soccer games; and related improvements and work. The appropriation may be spent for design, construction, purchase and installation costs, related improvements, repairs or renovations, equipment, materials, engineering fees, administrative costs, printing, legal fees, net interest on borrowings and other financing costs, and other expenses related to the project. The Public Building Commission is authorized to determine the scope and particulars of the project.

Section 2. That the Town issue bonds or notes in an amount not to exceed THREE HUNDRED FIFTY THOUSAND DOLLARS ($350,000) to finance the appropriation for the project. The amount of bonds or notes authorized to be issued shall be reduced by the amount of grants received by the Town for the project. The bonds or notes shall be issued pursuant to Sections 7-369 and 10-289 of the General Statutes of Connecticut, Revision of 1958, as amended, and any other enabling acts. The bonds or notes shall be general obligations of the Town secured by the irrevocable pledge of the full faith and credit of the Town.

Section 3. That the Town issue and renew temporary notes from time to time in anticipation of the receipt of the proceeds from the sale of the bonds or notes for the project. The amount of the notes outstanding at any time shall not exceed THREE HUNDRED FIFTY THOUSAND DOLLARS ($350,000). The notes shall be issued pursuant to Section 7-378 of the General Statutes of Connecticut, Revision of 1958, as amended. The notes shall be general obligations of the Town and shall be secured by the irrevocable pledge of the full faith and credit of the Town. The Town shall comply with the provisions of Section 7-378a of the General Statutes if the notes do not mature within the time permitted by said Section 7-378.

Section 7. That the Town Council, the Town Manager, the Treasurer, the Director of Finance, the Public Building Commission, the Board of Education and other proper officers of the Town are authorized to take all other action which is necessary or desirable to complete the project and to issue bonds, notes or other obligations or to obtain grants to finance the aforesaid appropriation.

AN ORDINANCE APPROPRIATING $345,000 FOR WINDOW REPLACEMENT AT CLOVER STREET SCHOOL, AND AUTHORIZING THE ISSUE OF $345,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION

BE IT HEREBY ORDAINED,

Section 1. That the Town of Windsor appropriate THREE HUNDRED FORTY-FIVE THOUSAND DOLLARS ($345,000) for costs of window replacement at Clover Street School and related work and improvements. The appropriation may be spent for design and installation costs, related improvements, repairs or renovations, equipment, materials, engineering fees, administrative costs, printing, legal fees, net interest on borrowings and other financing costs, and other expenses related to the project. The Public Building Commission is authorized to determine the scope and particulars of the project.

Section 2. That the Town issue bonds or notes in an amount not to exceed THREE HUNDRED FORTY-FIVE THOUSAND DOLLARS ($345,000) to finance the appropriation for the project. The amount of bonds or notes authorized to be issued shall be reduced by the amount of grants received by the Town for the project. The bonds or notes shall be issued pursuant to Sections 7-369 and 10-289 of the General Statutes of Connecticut, Revision of 1958, as amended, and any other enabling acts. The bonds or notes shall be general obligations of the Town secured by the irrevocable pledge of the full faith and credit of the Town.

Section 3. That the Town issue and renew temporary notes from time to time in anticipation of the receipt of the proceeds from the sale of the bonds or notes for the project. The amount of the notes outstanding at any time shall not exceed THREE HUNDRED FORTY-FIVE THOUSAND DOLLARS ($345,000). The notes shall be issued pursuant to Section 7-378 of the General Statutes of Connecticut, Revision of 1958, as amended. The notes shall be general obligations of the Town and shall be secured by the irrevocable pledge of the full faith and credit of the Town. The Town shall comply with the provisions of Section 7-378a of the General Statutes if the notes do not mature within the time permitted by said Section 7-378.

AN ORDINANCE APPROPRIATING $505,000 FOR POQUONOCK SCHOOL ADMINISTRATIVE OFFICES AND INSTRUCTIONAL SPACE RENOVATIONS AND RELOCATIONS, AND AUTHORIZING THE ISSUE OF $505,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION

BE IT HEREBY ORDAINED,

FIVE HUNDRED AND FIVE THOUSAND DOLLARS ($505,000) be appropriated for renovation and relocation of the Poquonock School administrative offices and instructional space School and related work. The project is contemplated to include renovation of vacant locker room space for use as instructional space, relocation of administrative offices into two classrooms on the north side of building, and renovation of the existing office space to create four teaching spaces on the west side of the building, retrofitting of heating, ventilation, air conditioning systems, along with fire sprinklers, fire/burglar alarm, plumbing, electrical, and other mechanical systems in the affected areas, flooring and ceiling work, handicapped accessible improvements, replacement of office and classroom furniture, acquisition of audio – visual teaching equipment; and related improvements and work. The appropriation may be spent for design and installation costs, related improvements, repairs or renovations, equipment, furnishings, materials, architects’ fees, engineering fees, administrative costs, printing, legal fees, net interest on borrowings and other financing costs, and other expenses related to the project. The Public Building Commission is authorized to determine the scope and particulars of the project.

Section 2. That the Town issue bonds or notes in an amount not to exceed FIVE HUNDRED AND FIVE THOUSAND DOLLARS ($505,000) to finance the appropriation for the project. The amount of bonds or notes authorized to be issued shall be reduced by the amount of grants received by the Town for the project. The bonds or notes shall be issued pursuant to Sections 7-369 and 10-289 of the General Statutes of Connecticut, Revision of 1958, as amended, and any other enabling acts. The bonds or notes shall be general obligations of the Town secured by the irrevocable pledge of the full faith and credit of the Town.

Section 3. That the Town issue and renew temporary notes from time to time in anticipation of the receipt of the proceeds from the sale of the bonds or notes for the project. The amount of the notes outstanding at any time shall not exceed FIVE HUNDRED AND FIVE THOUSAND DOLLARS ($505,000). The notes shall be issued pursuant to Section 7-378 of the General Statutes of Connecticut, Revision of 1958, as amended. The notes shall be general obligations of the Town and shall be secured by the irrevocable pledge of the full faith and credit of the Town. The Town shall comply with the provisions of Section 7-378a of the General Statutes if the notes do not mature within the time permitted by said Section 7-378.

AN ORDINANCE APPROPRIATING $330,000 FOR JOHN F. KENNEDY SCHOOL FLOORING REPLACEMENT AND ASBESTOS ABATEMENT RENOVATIONS AND RELOCATIONS, AND AUTHORIZING THE ISSUE OF $330,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION

BE IT HEREBY ORDAINED,

Section 1. That the Town of Windsor appropriate THREE HUNDRED THIRTY THOUSAND DOLLARS ($330,000) for flooring replacement and asbestos abatement at the John F. Kennedy School and related work. The project is contemplated to include removal of floor tiles containing asbestos and carpeting, and replacement with vinyl composition tile; and related improvements and work. The appropriation may be spent for design and installation costs, related improvements, repairs or renovations, equipment, materials, administrative costs, printing, legal fees, net interest on borrowings and other financing costs, and other expenses related to the project. The Public Building Commission is authorized to determine the scope and particulars of the project.

Section 2. That the Town issue bonds or notes in an amount not to exceed THREE HUNDRED THIRTY THOUSAND DOLLARS ($330,000) to finance the appropriation for the project. The amount of bonds or notes authorized to be issued shall be reduced by the amount of grants received by the Town for the project. The bonds or notes shall be issued pursuant to Sections 7-369 and 10-289 of the General Statutes of Connecticut, Revision of 1958, as amended, and any other enabling acts. The bonds or notes shall be general obligations of the Town secured by the irrevocable pledge of the full faith and credit of the Town.

Section 3. That the Town issue and renew temporary notes from time to time in anticipation of the receipt of the proceeds from the sale of the bonds or notes for the project. The amount of the notes outstanding at any time shall not exceed THREE HUNDRED THIRTY THOUSAND DOLLARS ($330,000). The notes shall be issued pursuant to Section 7-378 of the General Statutes of Connecticut, Revision of 1958, as amended. The notes shall be general obligations of the Town and shall be secured by the irrevocable pledge of the full faith and credit of the Town. The Town shall comply with the provisions of Section 7-378a of the General Statutes if the notes do not mature within the time permitted by said Section 7-378.