Unapproved Minutes

Mayor Hogan called the regular meeting to order at 7:35 PM.

1. ROLL CALL - PRESENT- Mayor Hogan, Deputy Mayor Curtis, Council member Graff, Council member Haverstock, Council member Lydecker, Council member Pacino, Council member Ristas and Council member Trinks

2. PRAYER - Council member Haverstock

3. PLEDGE OF ALLEGIANCE - Council member Haverstock

4. RESOLUTIONS AND AWARDS

a. Resolution Designating October 1999 "Windsor Fire Prevention Month"

Council member Haverstock read a resolution designating October 1999 "Windsor Fire Prevention Month"

b. Resolution Designating October 1999 "Lupus Awareness Month in Windsor

Council member Haverstock read a Resolution Designating October 1999 "Lupus Awareness Month in Windsor

5. PUBLIC COMMUNICATIONS AND PETITIONS

None.

6. BOARD OF EDUCATION REPORT

Dr. Silverman gave the brief report due to the BOE members being at a function.

The next regular meeting will be on 10/19/99.

On 10/26 a BOE special meeting will be held regarding early childhood programs and early intervention programs.

Deputy Mayor Curtis made a motion, seconded by Council member Trinks, to move items 12. a, c. and d. to move to this point in the agenda. The Motion Passed 8-0-0.

12 a. Town Planning and Zoning Commission Annual Report to the Town Council

The Chairwoman displayed awards the TPZ received regarding the town green and CVS projects.

They held 9 regular meetings in 1998; 5 have been held so far in 1999. They held 6 special meetings in 1998; 6 have been held so far this year.

They have had 30 site plans, 16 subdivisions, 16 zone changes, and 2 miscellaneous application this year.

A Baptist church will be going in where the Bob’s Discount Furniture Store was.

On Park Avenue a subdivision will be going in for homes for mature adults - at least one person in the household has to be 55 years old.

12. d. Board of Education Surplus

Council member Graff said the Finance Committee discussed this item and recommended that when the surplus is available for use, that it be dedicated for the use of capital projects for the Board of Education which has been the past practice of the Council.

Council member Graff made a motion, seconded by Council member Trinks, that the Board of Education surplus for FY 1999 as determined by the independent audit be set aside for school-related capital projects. The Motion Passed 8-0-0.

12. c. Presentation on Y2K Preparedness by Area Utilities

A brief presentation was given by the Town Manager and he introduced the utility company’s representatives.

Steve Paul of MDC indicated the company is confident that they will be able to continue to supply uninterrupted water service.

Mr. Philip DiCapprio said CL&P have had all of their systems and devices upgraded regarding safety are they are Y2K ready. They have done practice drills.

Bill Mcurnan of SNET said they have a lot of technology that is dependent upon computers, however, they believe Y2K will be a non-event for all of their customers. They have upgraded their equipment to ensure it is ready. They have been working toward a smooth transition for 4 years. If they should have a trouble situation develop they encourage all customers to report those situations as they would during a normal problem. Additional employees will be on staff to deal with any problems during that time.

Walter Klimsack of Connecticut Natural Gas said January 1 will be no different than any other January 1st. They have been working on this project for 10 years to be sure no problems arise.

Washington Park Pond Update

The Washington Park Pond is being drawn down in anticipation of the dredging which will begin this week. The town received DEP and Corps of Engineers permits that allow us to proceed with the work, which will continue for approximately one month depending on weather conditions.

Recreation News

70 people enjoyed the Family Day festivities held on the town green Sunday, September 26th. Snow cones, a magician, and a visit from Officer Vesco and canine officer JAG of the Windsor Police Department made the day fun for all who participated.

"RECWARE" is up and running. Many of you may recall that this recreation activity software was a new initiative included in the ’99 – 2000 budget process. Staff is now bringing the senior center on-line, which will enable them to easily and efficiently register our senior customers for classes, trips and events.

250 Middle School students enjoyed a night out this past Friday at a "Club Café" held at the VFW. In addition, many pre-school recreation programs including Tumbling, Arts & Crafts and Foreign Language classes for our community’s 3-5 year olds will kick off this week.

Call 285-1990 for more information on these or any recreational offerings.

Stroh Park Maintenance

Public Works staff has removed the many trash barrels from the pond located at Stroh Park. To prevent this problem from reoccurring, the remaining trash barrels will be chained to trees or fence posts. We will continue to monitor the park on a regular basis.

Windsor Sports Day

Over 60 youth between the ages 8-14 participated in "Windsor Sports Day" this past Saturday. The day started off with a tennis clinic at Stroh Park taught by Glenn Taylor from the Recreation Department. The activities then moved to Roger Wolcott School for a basketball clinic given by Windsor High School coach, Ken Smith and members of our State Champion boys basketball team. A pizza lunch was provided through the generosity of Windsor Federal Savings and Loan and Poweraid drinks were supplied compliments of the Wilson Business Association. Each participant received a "Windsor Sports Day" t-shirt, and the afternoon was swingin’ with a golf clinic at Sharshon Park featuring local golf pros’ Psalm Johnson and Dick Frechette.

The Community Development and Recreation staff thanks all that made this event a success.

Student Artwork on Display

As you entered the council chambers this evening you may have noticed several works of art adorning the wall. In cooperation with the Windsor Schools, we have made arrangements to have Windsor student’s artwork displayed outside the council chambers and in the Town Manager’s office. Artwork will be rotated on a monthly basis. This month’s display features the work of several JFK Elementary School students.

All town meeting agendas, announcements and postings will continue to be displayed in this area, just slightly to the left of their previous location.

Fall Clean-Up Information

It’s that time of the year when we’re all busy with clean-up jobs inside and outside our homes. So I am happy to announce that a "Free Dumping Week" will be offered at the Windsor/Bloomfield Landfill from Saturday, October 16 through Saturday, October 23rd. Landfill fees will be suspended for Windsor and Bloomfield residents who bring their own residential refuse to the landfill. The only exception will be for tires, which will continue to be charged at the normal rate as designated in the town’s price guide. The landfill is open from 8:00am – 4:30pm Monday through Saturday. Please note that loads coming to the landfill must be covered and secured.

Our annual "Bag Leaf Pick-Up" program will begin October 18th and continue through December 6th. Bagged leaves will be picked at curbside up on the same day your garbage is collected except in Wilson where the bagged leaves will be picked up on Fridays. This service is available whether or not you have garbage collection services.

30 or 40 gallon paper leaf bags are available for purchase at most local grocery and hardware stores.

Leaves may also be placed in your own cans or barrels, marked with a yellow "Leaves Only" sticker which is available at the landfill or the Windsor Health Department located on the second floor of town hall.

You may also bring your leaves to the Landfill yourself free of charge.

In Connecticut, law mandates leaf recycling. In Windsor, we not only collect resident’s leaves, but we recycle them into nice, rich compost which is available at the landfill.

For more information, or if you have any questions, please call the landfill at 285-1832.

Flu Clinic Pre-Registration

On Tuesday, October 5th our Health Department will conduct the second and final pre-registration session for the 1999 Flu Clinic. This pre-registration session will be held at the L.P. Wilson Community Center from 11:00am – 1:00pm. Those wishing to pre-register for either the flu or pneumonia shots must bring their Medicare and HMO cards with them. No shots will be given at this time. Flu and pneumonia shots will be given on Tuesday, October 19th from

8:30am – 2:00pm at the L.P. Wilson Community Center and on Monday, October 25th from

7:00pm – 8:00pm here at Town Hall. For more information please call our Health Department at

285-1824.

8. COMMUNICATIONS FROM COUNCIL MEMBERS

Council member Graff-- thanked the residents again for the opportunity to serve them for the last 8 years, and thanked his colleagues on the Council. He thanked the staff members for their support and hard work.

Council member Haverstock – extended warm wishes to Council member Ploszaj and her new baby.

This is the second to the last council meeting prior to changing members including Council member Lydecker and Council member Graff. He commended them on their work for the community.

Council member Lydecker-- thanked Council member Haverstock for his kind words. He wished the Town seal a happy 166th birthday.

Council member Pacino—encouraged everyone to get to the fire departments’ open houses.

Council member Ristas-- none.

Council member Trinks-- congratulations to the Town on the recognition for the virtual town hall.

Deputy Mayor Curtis -- none.

Mayor Hogan -- congratulated Deputy Mayor Curtis for making the entire 7 mile run down Route 159.

Thanked the Windsor Explorers for organizing and refurbishing the outdoor town hall benches.

Thanked the Windsor Police on behalf of a friend whose stolen car was found in Windsor.

9. REPORTS OF STANDING COMMITTEES

Health and Safety Committee -- Council member Trinks --none.

Town Improvements - Council member Lydecker -- none.

Special Projects -- Deputy Mayor Curtis -- none.

Finance Committee-- Council member Graff-- two agenda items. Also they went over open purchase orders again and progress is being made as to keeping them to a minimum.

A good presentation and discussion was held regarding the volunteer tax abatement. On the elderly tax abatement they floundered a bit in deciding what direction the Mayor had in mind and they requested more direction. Discussion was held regarding purchase of additional equipment for the landfill and based on that discussion, further information is required which has not yet become available.

10. ORDINANCES

None.

11. UNFINISHED BUSINESS

None.

12. NEW BUSINESS

b. Presentation on Facilities Use Policy

Town Manager Churchill gave a brief overview and Matt Hart gave a brief presentation.

The purpose of the policy is to provide uniform guidelines for all facilities and to protect the towns and users.

The facilities covered under the proposed policy area LP Wilson, Main and Wilson Library, parks, town hall and town green.

The general guidelines that will apply for all facilities: for Windsor Non profits Use: except for security deposit, there will be no charge during normal operating hours. However, this does not apply to regular religious services.

Other non-profit use - free of charge during normal operating hours only if there is perceived benefit to Windsor residents and regular rates outside of normal operating hours.

For fundraising activities for non-profits - they would be entitled to 1 free fundraising event each year at each of the 3 main facilities.

For Commercial activities - examples: food and other vendors, computer shows, music promoters; permitted only in connection with events sponsored by non-profits.

Food permits are required for sale of food items.

For alcoholic beverages a permit is required from the town manager or his designee, together with a temporary liquor permit from the State which is also required for the sale of alcoholic beverage.

For carnival and amusement rides a separate permit is required from the Fire Marshall’s office.

For liability and insurance - requirements as determined by Risk manager apply to all users. All users must hold the town harmless. Insurance is needed for functions involving 100 + attendees, food sales and alcoholic beverage, vendors and carnivals.

Fee Schedule - fees to be set by town Council on an annual basis. Fees to be listed in Town Price Guide and Facilities Brochures.

Incentives Program - Designed to reward and encourage charitable contributions to the towns and schools. The town would offer free room and park rentals on a sliding scale basis.

Council member Ristas discussed rationing the scarce resource, raising money for the town or worthwhile causes, and implementing some measure of fairness in a process that may have seemed random in the past. He noted ball fields were not in the proposal and asked why it is not part of it. Matt Hart said that would go through the Rec. Department, however, after hours those areas are under this purview.

Council member Pacino made a motion, seconded by Council member Haverstock, to refer this to the Finance Committee, Health and Safety Committee to check the safety of the buildings and fields, and to Special Projects Committee for who and what could use the facilities.

The Motion Passed 8-0-0.

e. Town Records Retention Policy

Council member Graff gave an overview of the discussion held at the Finance Committee meeting.

Council member Graff made a motion, seconded by Council member Pacino, that the State of Connecticut Record Retention / Disposition Schedule is hereby endorsed as the guidelines for record retention and disposition for the Town of Windsor. The Motion Passed 8-0-0.

f. Approval for Social Services Block Grant

Bernadette Connors and Charles Petrillo gave an overview.

The State of Connecticut, Department of Social Services has informed the Town of Windsor of its eligibility to apply for a grant in the amount of $35,677. The grant has been applied for each year. The grant supports the programs offered by the Senior and Adult Team of Family Services. The town is not required to provide any match money for the grant.

Council member Graff made a motion, seconded by Council member Ristas, Be it Resolved, that the filing of an application by the Town of Windsor in an amount not to exceed $35,677 is hereby approved, and that the Town Manager is hereby authorized and directed to execute and file such application with the Commission of Social Services and to act as the authorized representative of the Town of Windsor. The Motion Passed 8-0-0.

13. RESIGNATIONS AND APPOINTMENTS

Council member Trinks made a motion, seconded by Council member Lydecker,

to table items A through N. The Motion Passed 8-0-0.

14. MINUTES OF PRECEDING MEETING

a. Minutes of the September 21, 1999 Regular Meeting

Council member Trinks made a motion, seconded by Council member Graff,

to accept the minutes of the September 21, 1999 regular meeting.

The Motion Passed 8-0-0.

15. PUBLIC COMMUNICATIONS AND PETITIONS

None.

16. EXECUTIVE SESSIONS

Deputy Mayor Curtis made a motion, seconded by Council member Trinks, to go into executive session regarding

a. Strategy and Negotiations with Respect to Pending Claims or Litigation (Plourde v. Windsor) and

b. Discussion Concerning the Sale and Purchase of Real Estate (330 Windsor Avenue)

The Motion Passed 8-0-0.

At 9:25 P.M. PM Mayor Hogan called the executive session to order.

Council Members Present: Mayor Hogan, Deputy Mayor Curtis, Council member Graff, Council member Haverstock, Council member Lydecker, Council member Pacino , Council member Ristas and Council member Trinks.

Also present were Town Manager Churchill, Finance Director Cunningham, Town Attorney Oswecki, Police Chief Searles, and Officer Plourde to discuss Strategy and Negotiations with Respect to Pending Claims or Litigation (Plourde v. Windsor)

At 9:37 P.M. Police Chief Searles, and Officer Plourde existed executive session, and Economic Development Director Freeman entered to discuss the Sale and Purchase of Real Estate (330 Windsor Avenue)

At 10:07 P.M. Council member Trinks made a motion, seconded by Council member Pacino to move out of executive session.

The Motion Passed 8-0-0

Council member Trinks made a motion seconded by Council member Pacino to authorize settlement of Plourde v. Windsor in accordance with Executive Session. Motion passed 8-0-0.

Council member Trinks made a motion seconded by Council member Graff to authorize the Town Manager to enter into agreement to receive gift of 330 Windsor Avenue, subject to approval of the Town Attorney. Motion passed 8-0-0.

17. ADJOURNMENT

Council member Trinks made a motion, seconded by Council member Pacino, to adjourn the meeting at 10:10 PM. Motion passed 8-0-0.

Respectfully submitted,

Abigale LaViolette

cc: Town Clerk, Main Library, Wilson Branch