Approved Minutes

Mayor Hogan called the regular meeting to order at 7:38 PM.

1. ROLL CALL - PRESENT- Mayor Hogan, Deputy Mayor Curtis, Council member Graff, Council member Haverstock, Council member Lydecker, Council member Pacino, Council member Ristas and Council member Trinks

2. PRAYER - Council member Pacino

3. PLEDGE OF ALLEGIANCE - Council member Pacino

4. RESOLUTIONS AND AWARDS

a. Resolution Honoring The Sage Park Community Service Club

Council member Ristas read the resolutions for the members of the Sage Park Community Service Club.

b. Resolution Honoring Windsor Volunteer Week

Deputy Mayor Curtis read the resolution honoring Windsor Volunteer Week.

5. PUBLIC COMMUNICATIONS AND PETITIONS

Laura Brauxerman, Box Turtle Lane, invited everyone to participate in the upcoming Windsor Bridge Builder’s Awards. Deadline for accepting nominations is 7/18/99.

Bradshaw Smith, 23 Ludlow Road, questioned the appropriation of $30,000 for the acquisition and installation of decorative street signs in Wilson -exactly what the signs will do for Wilson, and he complained about the poor condition of the median in Wilson which costs $75,000 annually to maintain.

6. PUBLIC BUILDING COMMISSION REPORT

Joe Novak gave the report. Bob Gustufson and Al Neuman were also present.

WHS project - the program and design continues. Site plan will go before the TPZ next month. There is no contract signed with the architect yet. The project is on schedule.

Sage Park Roof - thanked the voters for giving the go-ahead this evening.

Poquonock Fire Station - is complete. Financial information is being compiled and money will be turned back to the Council.

Rainbow Road Fire Station - they would like to put this item on a Council agenda to discuss waiving of the bidding process.

Backflow Prevention Project - is on schedule; a number of schools are completed, however, they may not be 100% complete by July 1st.

The Motion Passed 8-0-0.

a. Housing Code Board of Appeals Annual Report to the Town Council

John Bruno was present and said the Board has had only 2 hearings over the past year, both of which were regarding the maintenance ordinance.

7. TOWN MANAGER’S REPORT

Windsor Safety Week Held

The Windsor Safety Team, which consists of Town staff from various Service Units, held their annual week of activities last week that included several training programs for all staff. Various in-house trainers as well as outside sources were used to educate Town employees as to ways to perform their jobs more safely. This week-long event was concluded with a picnic in which safety raffle prizes were given away to participants.

In Other Safety News…

The Connecticut Worker's Compensation Commission will be presenting the Town of Windsor with the 1998 Safety & Health Award. This award is given to the business or organization that has made a significant contribution in the field of occupational safety and health. Windsor is the first municipality to receive this award! The Commissioner cited the efforts of the Safety Team and the Health & Fitness Committee, as well as the significant reduction in our OSHA incidence rate. The Connecticut Workers Compensation Commission will present the award this Wednesday, June 23rd at 9:00 am in the Council Chambers and all are invited to attend.

Regional Transit Strategy Public Meetings Announced

The Capitol Region Council of Governments will be sponsoring several public open houses on a regional transit strategy. The meetings will be held on June 28th, 29th, and 30th at Asnuntuck Community Technical College, Manchester Community Technical College and Hartford City Hall, respectively. The committee will be soliciting citizen input on traffic, greenspace, urban sprawl, and air quality. For further information or directions to the open houses, please contact Sandy Fry at the CRCOG office at 522-2217.

Fund Raising Basketball Tournament to Be Held

The Bloomfield and Windsor Police Departments are preparing to do battle again at the Third Annual Bloomfield vs. Windsor Fund Raising Basketball Game. Proceeds will benefit the United Way Combined Health Appeal; Bloomfield and Windsor Police Athletic League; Police Explorers and the DARE program. Please join us for this fun-filled event this Friday, June 25th at 7:30 p.m. in the Bloomfield High School Gymnasium.

There will be fun and games for the kids and a half time shoot out for prizes. Ticket prices are $3 for adults; children 12 and under are free. Please call 688-5273 to register for a team or for further details.

Summer Concert Series Begins

Windsor’s YES Team kicked off its "Concert Under the Stars" summer concert series last week with Lou Kitchner and the Middle School Select Wind Ensemble. Additional concerts will be held every Thursday evening on the Town Green during the months of July and August. This week’s concert features the Caribbean Beach Bums. All concerts are free and open to the public! Please call 285-1990 for more information.

Windsor Fourth of July Celebration

Come to the Windsor Town Green for a "Yankee Doodle 4th of July" presented by Windsor Family Services, First Town Downtown and WIN-TV. The festivities will run from 4:00 p.m. to 8:00 p.m. There will be children’s games, pony rides, clowns, live music by Disco Dynomyte Review, hot dogs and hamburgers, and prizes for the most patriotic table, hat, costume and poem.

All are welcome to attend! Please call 285-1990 for more information.

8. COMMUNICATIONS FROM COUNCIL MEMBERS

Council member Graff-- none.

Council member Haverstock -- none.

Council member Lydecker-- thanked his wife for the shirt he was wearing which she gave him for Father’s Day.

Council member Pacino-- said he received a call / request for a new basketball court to replace the one at Sharshon Park.

Council member Ristas--none.

Council member Trinks--Saturday, 6/26/99, at Day Hill Road is the annual Soap Box Derby hosted by the Jaycees, about 21 cars are entered and the winner will go to Akron, Ohio for the finals.

Deputy Mayor Curtis -- none.

Mayor Hogan --thanked staff for their prompt follow ups.

9. REPORTS OF STANDING COMMITTEES

Health and Safety Committee -- Council member Trinks -- will be scheduling a meeting soon.

Town Improvements - Council member Lydecker -- met on 6/14/99 to discuss the interpretation / reactions to the Townwide Recreational Program -- which is an agenda item.

Special Projects -- Deputy Mayor Curtis -- met on 6/15/99 and discussed two items which are Council agenda items.

Finance Committee-- Council member Graff-- met on 6/14/99, all the items are on the Council’s agenda except one, which was the scheduling of the audit report. They will meet within a month to review the Community Development Program.

10. ORDINANCES

None.

11. UNFINISHED BUSINESS

None.

12. NEW BUSINESS

b. FY 1999-2000 School Readiness Grant

Charlotte Foley gave a brief overview. The purpose of the grant is to increase the number of spaces in accredited and/or approved programs for young children to provide greater access to high-quality school readiness programs and to increase the number of spaces for young children to receive full-day, full-year school readiness and child day care to meet family needs and enable parents to become employed; and to establish a shared cost for such school readiness and child day care programs among the state and its various agencies, the communities and families.

The grant will contribute $135 per week for a full day/ full year slot to a maximum of 7,000 each for 15 children. It is expected that the $100,000 grant will be sufficient to pay the slots used during the first year. The program is for Windsor residents only. The children must be at least 3 years old.

Council member Trinks made a motion, seconded by Council member Graff,

that the School Readiness Council apply for a School Readiness grant from the State of Connecticut Department of Education in the amount of $100,000 for fiscal year 1999-2000.

The Motion Passed 7-0-1 with Council member Ristas abstaining because his wife works for a daycare provider and he is unware of any possible impact.

c. Presentation of Communications / Marketing Strategy

Anita Jubrey gave a short presentation. In February meetings began to develop a communications and marketing strategy for the Town of Windsor in order for the Town to become a community of choice.

There are only two communities with lower taxes on the same median priced house.

She discussed a unified message for Windsor -- defining the message, quality of services, goals.

She reviewed improvements of existing tools and techniques -- publications, developing a communications culture. She noted the recent education summit and additional funding for WIN-TV.

Looking ahead, she discussed e-mail direct, enhance the school website.

d. Set Special Meeting for Consultation Presentation of Recreation Master Plan

Council member Lydecker said the Town Improvements Committee met last Monday and agreed that a meeting should be set for a consultation presentation of Recreation Master Plan.

Council member Lydecker made a motion, seconded by Council member Graff,

to schedule a special meeting on June 28, 1999 at 7:30 PM for consultation presentation.

Town Manager Churchill asked for 2 dates; Mayor Hogan suggested a back-up date of July 7th.

Council member Lydecker amended his motion to use as a back-up date July 7, 1999.

The seconder accepted the friendly amendment.

The Amended Motion Passed 8-0-0.

e. Windsor Community Matching Grant Program

Deputy Mayor Curtis said this project was discussed at the Special Projects Committee meeting last Tuesday and 3 changes were made as follows:

1. Eligible projects would be limited to those located in the Town of Windsor;

2. Physical improvements projects would be preferred;

3. Projects sponsored by former grant recipients would receive lower priority than those presented by new applicants

Deputy Mayor Curtis made a motion, seconded by Council member Trinks,

that the Windsor Community Matching Grant Program be adopted as revised by the Special Projects Committee and that an appropriation to fund the program be presented to the Council at the start of the next fiscal year.

Council member Graff made an amendment to the motion, to which Deputy Mayor Curtis agreed and the amended motion was seconded by Council member Trinks,

to amend the motion by revising change #2, to read " Projects to be limited to only physical improvement projects".

Council member Pacino said assistance should be provided to applicants in filling out the application. He felt the program should go towards youth or senior groups. Groups should be limited as to re-applying.

Council member Ristas spoke of his concerns, noting the true cost and funding - which he felt should be part of a budget process, and suggested it go back to the subcommittee for revision.

Council member Haverstock asked what the process is now by which a group would seek assistance from the town. Mr. Hart said there is no established program at this point.

Council member Lydecker said the project should be clearly defined, where it is going and who will maintain it, recalling the playscapes issues that arose.

Council member Graff said the Council should be more involved in the improvements made on the town’s property and at its facilities, noting liability issues.

The Council agreed that the project should go back to the Special Projects Committee.

Deputy Mayor Curtis withdrew his motion, and the seconder agreed.

Mayor Hogan referred the matter back to the Special Projects Committee.

f. Approval of Wilson Decorative Street Signs

Patrick McMahon gave an overview. He said the installation of decorative street signs in Wilson is a marketing vehicle. The project did not go out to bid.

Bob Dinello also answered Council’s questions. He said one spare sign will be ordered per street name. Council member Graff felt 150 spare signs is excessive.

Council member Trinks felt it would build a sense of identity for Wilson and felt the project should run concurrent with other projects in Wilson.

Council member Haverstock opposed the project and said if the project goes forward then the signs should not be the same as the ones at the center as it dilutes the impact of the hub of the town. He would like to see more worthwhile projects with larger priorities in the Wilson section of town.

Council member Graff felt if the signs were the same as the center’s it would take away from the uniqueness. He asked what the cost of a regular sign is; Mr. Dinello said the cost of a regular sign is $100-125, noting the vastly different pole the decorative signs hang on.

Council member Ristas said the signs will have a positive visual affect on the area but felt they should not look the same as the center’s signs.

Deputy Mayor Curtis made a motion, seconded by Council member Trinks, that the Windsor Town Council approves the use of $30,000 from funds appropriated in the FY 98-99 budget for Wilson improvements for the purchase and installation of decorative street signs and poles along Route 159 in Wilson.

The Motion Passed 5-3-0 with Council member Haverstock, Council member Pacino and Council member Ristas opposed.

g. Approval of 1999 CDBG Economic Development Application

Patrick McMahon gave an overview.

Council member Lydecker made a motion, seconded by Council member Graff,

that the Windsor Town Council adopts the following resolution authorizing the Town Manger to file an application for Small Cities CDBG funds with the Commissioner of the Department of Economic and Community Development in an amount not to exceed $127,050.

The Motion Passed 8-0-0.

h. Price Guide Changes

Donald Cunningham gave an overview of the changes as contained in the memo dated 6/17/99 from the town manager to the Council which were discussed at the recent Finance Committee meeting.

Council member Graff made a motion, seconded by Deputy Mayor Curtis,

for the adoption of the price guide changes for the fiscal year 2000.

Council member Pacino made a friendly amendment on the price increases on the swimming fees -- that the senior fees for swimming remain the same and not increase. He noted that he feels seniors should not be charged at all for swimming. Council member Trinks seconded the amended motion.

Council member Graff agreed as did Deputy Mayor Curtis, the seconder.

The Amended Motion Passed 8-0-0.

i. End of Fiscal Year Transfers

Council member Graff said this was discussed by the Finance Committee.

Council member Graff made a motion, seconded by Council member Lydecker,

that $15,000 be transferred from General Fund Account: General Services - Unclassified to General Fund Account: General Government - Elections.

The Motion Passed 7-0-0.

Council member Graff made a motion, seconded by Council member Lydecker,

That $10,000 be transferred from General Fund Account: General Services - Unclassified to General Fund Account: General Government - Counsel and Legal Advice.

The Motion Passed 8-0-0.

Council member Graff made a motion, seconded by Council member Lydecker,

That $25,000 be transferred from General Fund Account: General Services - Unclassified to General Fund Account: General Government - Town Manager’s Office.

The Motion Passed 8-0-0.

Council member Graff made a motion, seconded by Council member Lydecker,

Resolved that the Finance Director is authorized to make year-end transfers in the General Fund of not more than $5,000 per account.

The Motion Passed 8-0-0.

j. To Introduce and Act Upon a Resolution Entitled "RESOLUTION AUTHORIZING THE ISSUANCE OF NOT EXCEEDING $15,750,000 REFUNDING BONDS FOR PAYMENT IN WHOLE OR IN PART OF THE OUTSTANDING PRINCIPAL OF AND INTEREST AND ANY CALL PREMIUM ON THE TOWN OF WINDSOR’S $4,400,000 GENERAL OBLIGATION BONDS, ISSUE OF 1992, $5,000,000 GENERAL OBLIGATIONS BONDS, ISSUE OF 1993, $4,350,000 GENERAL OBLIGATION BONDS, ISSUE OF 1994 AND $5,200,000 GENERAL OBLIGATION BONDS, ISSUE OF 1995, AND COSTS RELATED THERETO."

The Mayor called for the introduction of the resolution to be presented under item j of the agenda.

Council member Trinks introduced and read the following resolution:

"Resolved that the reading into the minutes of the text of the resolution entitled "RESOLUTION AUTHORIZING THE ISSUANCE OF NOT EXCEEDING $15,750,000 REFUNDING BONDS FOR PAYMENT IN WHOLE OR IN PART OF THE OUTSTANDING PRINCIPAL OF AND INTEREST AND ANY CALL PREMIUM ON THE TOWN OF WINDSOR’S $4,400,000 GENERAL OBLIGATION BONDS, ISSUE OF 1992, $5,000,000 GENERAL OBLIGATION BONDS, ISSUE OF 1993, $4,350,000 GENERAL OBLIGATION BONDS, ISSUE OF 1994 AND $5,200,000 GENERAL OBLIGATIONS BONDS, ISSUE OF 1995, AND COSTS RELATED THERETO" is hereby waived, the full text of the resolution having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and that the full text of the resolution be recorded with the minutes of this meeting.

Upon motion duly made by Council member Trinks and seconded by Council member Graff,

the aforesaid resolution was adopted by the Town Council as introduced, upon the following roll call vote:

Council members voting "YES": Mayor Hogan, Deputy Mayor Curtis, Council member Graff, Council member Haverstock, Council member Lydecker, Council member Pacino, Council member Ristas and Council member Trinks

Council members voting "NO": None

Deputy Mayor Curtis then introduced the following resolution, the complete text of which is recorded as an attachment to these minutes:

RESOLUTION AUTHORIZING THE ISSUANCE OF NOT EXCEEDING $15,750,000 REFUNDING BONDS FOR PAYMENT IN WHOLE OR IN PART OF THE OUTSTANDING PRINCIPAL OF AND INTEREST AND ANY CALL PREMIUM ON THE TOWN OF WINDSOR’S $4,400,000 GENERAL OBLIGATION BONDS, ISSUE OF 1992, $5,000,000 GENERAL OBLIGATION BONDS, ISSUE OF 1993 $4,350,000 GENERAL OBLIGATION BONDS, ISSUE OF 1994 AND $5,200,000 GENERAL OBLIGATIONS BONDS, ISSUE OF 1995 AND COSTS RELATED THERETO

Upon motion duly made by Deputy Mayor Curtis and seconded by Council member Trinks,

the aforesaid resolution was adopted by the Town Council as introduced, upon the following roll call vote:

Council members voting "YES": Mayor Hogan, Deputy Mayor Curtis, Council member Graff, Council member Haverstock, Council member Lydecker, Council member Pacino, Council member Ristas and Council member Trinks

Council members voting "NO": None.

k. To Introduce and Act Upon an Ordinance Entitled "AN ORDINANCE APPROPRIATING $1,200,000 FOR RECONSTRUCTION OF AND IMPROVEMENTS TO MACK STREET, AND AUTHORIZING THE ISSUE OF $1,200,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION

The Mayor called the introduction of the ordinance to be presented under item k of the agenda. Council member Graff introduced and read the following resolution:

"RESOLVED, that the reading into the minutes of the text of the ordinance entitled "AN ORDINANCE APPROPRIATING $1,200,000 FOR RECONSTRUCTION OF AN IMPROVEMENTS TO MACK STREET, AND AUTHORIZING THE ISSUE OF $1,200,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION" is hereby waived, the full text of the ordinance having been distributed to each member of the Council and copies being made available to those persons attending this meeting; and the full text of the ordinance be recorded with the minutes of this meeting.

Upon motion duly made by Council member Graff and seconded by Deputy Mayor Curtis

the aforesaid resolution was adopted by the Town Council as introduced, upon the following roll call:

Council members voting "YES": Mayor Hogan, Deputy Mayor Curtis, Council member Graff, Council member Haverstock, Council member Lydecker, Council member Pacino, Council member Ristas and Council member Trinks

Council members voting "NO": None.

Council member Graff then introduced the following ordinance, the complete text of which is recorded as an attachment to these minutes:

AN ORDINANCE APPROPRIATING $1,200,00 FOR RECONSTRUCTION OF AND IMPROVEMENTS TO MACK STREET, AND AUTHORIZING THE ISSUE OF $1,200,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION

Upon motion duly made by Council member Graff and seconded by Council member Lydecker,

the aforesaid ordinance was adopted by the Town Council as introduced, upon the following roll call vote:

Council members voting "YES": Mayor Hogan, Deputy Mayor Curtis, Council member Graff, Council member Haverstock, Council member Lydecker, Council member Pacino, Council member Ristas and Council member Trinks

Council members voting "NO": None.

l. To Set a Date for a Special Town Meeting to Approve or Disapprove the Aforesaid Ordinance

Council member Graff introduced and read the following resolution:

RESOLVED that a Special Town Meeting be held at the Windsor Town Hall on Tuesday July 6 , 1999 at 7:00 PM to approve or disapprove the foregoing ordinance, which ordinance the Town Council recommends be approved.

FURTHER RESOLVED, that the Town Clerk is authorized and directed to post and publish notice of said Special Town Meeting.

Upon motion duly made by Council member Graff and seconded by Council member Lydecker ,

the aforesaid ordinance was adopted by the Town Council as introduced, upon the following roll call vote:

Council members voting "YES": Mayor Hogan, Deputy Mayor Curtis, Council member Graff, Council member Haverstock, Council member Lydecker, Council member Pacino, Council member Ristas and Council member Trinks

Council members voting "NO": None

m. To Introduce and Ordinance Entitled "AN ORDINANCE APPROPRIATING $742,000 FOR RECONSTRUCTION OF AND IMPROVEMENTS TO A PORTION OF KENNEDY ROAD, AND AUTHORIZING THE ISSUE OF $742,000 BONDS AND NOTES TO FINANCE THE APPROPRIATION."

Mayor Hogan said this item has been discussed at numerous town Council meetings and several committee meetings. She asked the town engineer what the cost of the rotary would be, Donald Cunningham said it would be $655,000 with a 4 way intersection.

The neighborhood was polled according to Tom Lenehan. Approximately 56 people were polled by letter, of the 56 there were 20 who responded -- 5 positive comments about traffic circles, 10 were opposed for a few reasons and there were 5 who were indifferent or not against it. He said they will come up with another plan without a rotary.

Mayor Hogan suggested tabling the item.

Council member Graff said his preference would be to come back with clean paperwork. He has concerns of a tandem tractor trailer being able to make the circle.

Council member Haverstock questioned whether it is appropriate to remove the rotary in the project on the basis of the small neighborhood poll which was done.

Donald Cunningham asked that the matter be sent back to the Town Improvements Committee before it goes back to the Finance Committee.

Council member Pacino made a motion, seconded by Council member Trinks,

to refer the matter to the Town Improvements Committee. The Motion Passed 8-0-0.

o. Town Charter - Section 8-7(e) - Status of Purchase Orders

Donald Cunningham gave an overview, noting two new purchase orders will be added.

Council member Graff made a motion, seconded by Council member Pacino,

to re-approve the purchase orders existing on the report "Purchase Orders in PO Number Order June 21, 1999" as amended to include the 2 purchase orders mentioned by the Finance Director which was presented on June 21, 1999 and that these purchase orders be reviewed within 90 days by the Finance Committee. The Motion Passed 8-0-0.

p. Appropriation for LoCIP Funding

Council member Graff made a motion, seconded by Council member Lydecker,

that an application be made to the State of Connecticut for a LoCIP grant to perform repaving and reclamation work as identified in the FY 99 approved budget and that $150,000 be appropriated from the Special revenue Unreserved, Undesignated Fund Balance to Capital Project Fund Account 02-512: FY 99 LoCIP Projects. The Motion Passed 8-0-0.

13. RESIGNATIONS AND APPOINTMENTS

Council member Pacino made a motion, seconded by Deputy Mayor Curtis, to table items A - P.

The Motion Passed 8-0-0.

14. MINUTES OF PRECEDING MEETING

a. Minutes of the June 7, 1999 Regular Meeting

Council member Lydecker made a motion, seconded by Council member Graff,

to approve the regular meeting minutes of June 7, 1999.

Corrections: Council member Ristas - under communications - insert the word "education" before the word summit.

Council member Pacino - two name misspellings - Attorney Oswecki and Doug Maher

The Motion Passed 6-0-1 with Council member Haverstock abstaining because he was not present and Council member Trinks out of the room.

Council member Lydecker made a motion, seconded by Council member Graff ,

to add to the agenda the minutes of the two 6/7/99 public hearings. The Motion Passed 8-0-0.

Council member Lydecker made a motion, seconded by Council member Graff,

to accept the minutes of the public hearing held at 7:00 PM on June 7, 1999.

The Motion Passed 6-0-1 with Council member Haverstock abstaining because he was not present and Council member Trinks was out of the room.

Council member Lydecker made a motion, seconded by Council member Graff,

to accept the minutes of the public hearing held at 7:15 PM on June 7, 1999.

The Motion Passed 6-0-1 with Council member Haverstock abstaining because he was not present and Council member Trinks was out of the room.

15. PUBLIC COMMUNICATIONS AND PETITIONS

None.

16. EXECUTIVE SESSION

Council member Graff made a motion, seconded by Council member Lydecker,

to go into executive session regarding a.Consideration of Alternative Actions to Enforce or Implement Legal Relief or Legal Rights with Respect to the Landfill and b.Discussion of the Sale and Purchase of Real Estate

The Motion Passed 8-0-0.

At 10:00 p.m. Mayor Hogan called the executive session to order. Present were Mayor Hogan, Deputy Mayor Curtis, Councilmembers Graff, Haverstock, Lydecker, Pacino, Ristas, and Trinks. Also present were Town Manager Churchill, Finance Director Cunningham, Budget Analyst Freund, Town Engineer Lenehan, and Health Director Petrillo to discuss, a. Consideration of Alternative Actions to Enforce or Implement Legal Relief or Legal Rights with Respect to the Landfill.

At 10:20 p.m. Budget Analyst Freund, Town Engineer Lenehan, and Health Director Petrillo, exited Executive session, while the balance of those in attendance remained to discuss b. Discussion of the Sale and Purchase of Real Estate.

At 10:42 p.m. Councilmember Graff made a motion seconded by Councilmember Ploszaj to move out of executive session. The motion passed 8-0-0.

17. ADJOURNMENT

At 10:43 p.m. Councilmember Trinks made a motion, seconded by Councilmember Pacino to adjourn The meeting. Motion 8-0-0.

Respectfully submitted,

Abigale LaViolette

cc: Town Clerk

Main Library

Wilson Branch