Approved Minutes

Mayor Hogan called the regular meeting to order at 7:35 PM.

1. ROLL CALL - PRESENT- Mayor Hogan, Deputy Mayor Curtis, Council member Graff, Council member Haverstock, Council member Lydecker, Council member Pacino, Council member Ristas and Council member Trinks

2. PRAYER - Council member Graff.

3. PLEDGE OF ALLEGIANCE - Council member Graff

4. RESOLUTIONS AND AWARDS

a. Resolution Honoring the Windsor Little League Junior League Baseball Team

Council member Graff read the resolution honoring the Windsor Little League Junior League Baseball Team

b. Resolution Honoring the Windsor Little League Junior League Softball Team

Council member Graff read the resolution Honoring the Windsor Little League Junior League Softball Team

c. Resolution Honoring the Windsor High School Softball Team

Council member Graff read the Resolution Honoring the Windsor High School Softball Team

d. Resolution Honoring the Windsor Little League Senior League Softball Team

Council member Graff read the resolution Honoring the Windsor Little League Senior League Softball Team

for a five-minute recess. The Motion Passed 8-0-0.

5. PUBLIC COMMUNICATIONS AND PETITIONS

Bradshaw Smith, 23 Ludlow Road, gave the Council a memo regarding Goslee Pool / Stroh Park dated 9/7/99 which indicated there has been a problem with trash at / in the facility / area.

to move item 12 a. to this point in the agenda. The Motion Passed 8-0-0.

12. a. Library Advisory Board Annual Report to the Town Council

Michael Rayfield, 429 Kennedy Road, Chairman of the Advisory Board, gave an overview of the Board which consists of 9 members appointed by the Council, in addition to two high school students. The Board meets at least once a quarter. The function of the Board is primarily to review policies and then advise the library, the town manager and the town Council. Last year they reviewed policies regarding donations to the library, the discard policy, the basic policy dealing with collection and the internet policy. The internet policy took considerable time.

6. PUBLIC BUILDING COMMISSION REPORT

Joe Novak gave the report together with Al Neumann.

WHS addition and renovation project -- phase 1 is the addition - the bids are due to go out in October/November. Phase 2 renovations - schematic design is essentially complete. A detailed estimate is expected by October 14th. The State has revised the reimbursement to 41%, down from 46%; the reimbursement is based on the amount of square footage divided by the number of students. WHS project exceeds the guidelines by a small percentage, however, the State is including the field house and other arguable areas in the square footage. Construction should start in December; phase 1 should be complete in August, 2000.

Council member Haverstock asked what the dollar amount for the State reimbursement reduced from 46% to 41% would be. Council member Ristas inquired as to cost overruns.

Sage Park Roof - The project is essential complete and is under budget.

Rainbow Road Firehouse – They are looking at design bid programs and proposals. They expect further information to be available soon.

Backflow Prevention Project - is complete and money will be turned back to the Council.

LP Wilson - Half of the roof has been repaired. The budget balance for this portion is about $8,400. They are still negotiating with the manufacturer for the second half, however, the town attorney will probably need to get involved as progress is not being made.

Some projects are now completed and closed with money to be turned back to the Council which include the library roof repairs, Poquonock Fire House, Clover Street roof replacement and Windsor Library Feasibility Study.

7. TOWN MANAGER’S REPORT

Flu Shot Pre-registration a Success

Our Health Department, with the assistance of Leisure and Family Services and senior volunteers conducted a flu shot pre-registration on September 15th. This initiative allowed seniors to fill out all clinical paperwork, which will result in shorter lines on the day of the flu shot clinic. 95 seniors pre-registered to receive influenza and/or pneumonia vaccinations.

A second pre-registration will be held on Tuesday, October 5th from 11:00am – 1:00pm at the L.P. Wilson Community Center. Those pre-registering must show their Medicare and HMO Cards at the time of registration.

The actual flu and pneumonia shot clinic will be held on Tuesday, October 19th from 8:30am – 2:00pm at the L.P. Wilson Community Center AND on Monday, October 25th from 7:00pm – 8:00pm here at Town Hall.

Call our Health Department at 285-1823 for more information.

1999 Outstanding Planning Project Award

It is my pleasure to announce that "Fitting CVS in Downtown Windsor" has been chosen to receive the Connecticut Chapter of American Planning Association’s 1999 Outstanding Planning Project Award. The APA applauded Windsor’s attention to detail and overall quality of the project.

The award will be given to the Town of Windsor Planning and Zoning Commission and The Colvest Group. Special recognition should also be given to First Town Downtown and the Town of Windsor Planning staff.

Families Practice Fire Escapes

This past Saturday over 130 people practiced their fire escape skills with the Fire Escape Trailer from the City of Hartford’s Fire Department. Bob Bolasevich and Ray Walker from our Fire Marshal’s office coached families through the drills at the 2nd Annual "Kids Safety Fair" held at Windsor High School. This was just one of many offerings at the fair which was sponsored by the Windsor Rotary, Masons and the Windsor Health Department.

Discovery Center Teacher Receives Award

I am pleased to announce that the Hartford Area Child Care Collaborative has announced that Peggy Ristas, Infant/Toddler teacher at the Windsor Discovery Center will receive the 1999 Quality Child Care Teacher Award for the Infant/Toddler Division.

Ristas has been a teacher at the Discovery Center since 1987, and completed a rigorous process on route to this recognition. The Nomination was made by Anne Wakelin, the Discovery Center Early Childhood Coordinator. Ristas was then required to submit a portfolio, participate in interviews and two site visits/observations. The Hartford Area Child Care Collaborative recognizes and celebrates some of the special people who make such a positive difference in the lives of our children and families. The award, which consists of $1,000 and publicity for their achievement is given in four categories; infant/toddler, pre-school, school-age, and family child care.

Family Day in Windsor

Windsor’s second annual Family Day will be held on the Town Green on Sunday September 26th from 1:00 – 3:00pm. There will be stories for the kids, a tricycle rodeo and lots of family fun. This event is free. If you would like more information, please call our Recreation Department at 285-1990.

Little or no damage was received by Hurricane Floyd except for the wind the day after the storm. The only overtime associated with the storm was that a three-person crew was kept on duty the night of the storm and, when the winds came Friday, a three-man crew worked from 3-9 PM.

8. COMMUNICATIONS FROM COUNCIL MEMBERS

Council member Graff-- thanked the citizens of Windsor for the opportunity to have served on the Town Council for the past 8 years. He also thanked his family for their support.

Council member Haverstock -- commended Town Planner and the TPZ on the CVS project.

He feels last Tuesday was a sad day for Windsor in that Council member Graff lost the primary. The Council and town residents will be forever thankful to him for experience, insight, and energy.

Council member Lydecker-- was contacted by a town resident regarding the condition of the walkway where Lenox and Kellogg meet which needs to be cleaned up, also there is a handrail on the steps that is rusted out and needs replacement.

Council member Pacino-- none.

Council member Ristas-- none.

Council member Trinks--none.

Deputy Mayor Curtis -- reminded everyone of the Northwest Park fair on Saturday. Also at 5:30 AM a jog will be held on the Freedom Trail in conjunction with African American Heritage Month.

Mayor Hogan -- The Gospel Fest was a great time.

She thanked everyone involved in the safety fair which was a great success.

The Country Fair is this Saturday. Next Saturday is clean-up day at the park. Volunteers are needed. She requested a report on the policy of how late the town’s fields’ lights can remain on.

She asked Chief Searles how the recruitment went last Sunday. Chief Searles said over 100 people showed up. Just under 100 applicants took the test and just under 50 passed it.

9. REPORTS OF STANDING COMMITTEES

Health and Safety Committee -- Council member Trinks -- met on 9/13/99 and discussed the Demolition Delay Ordinance which will probably be coming back to the Committee with minor changes. Property tax abatement was also discussed. The curfew ordinance was tabled.

Town Improvements - Council member Lydecker -- no report.

Special Projects -- Deputy Mayor Curtis -- no report.

Finance Committee-- Council member Graff-- met this evening. A couple of items will be on the next agenda regarding financial record retention and the BOE FY99 budget surplus. Another meeting will be held at 7:00 PM next Monday. He asked the Council to refer the matter of additional need for equipment needed for the landfill. The Mayor complied with the request.

10. ORDINANCES

None.

11. UNFINISHED BUSINESS

None.

12. NEW BUSINESS

b. Presentation on Y2K and the Town’s Emergency Plan

Dr. Petrillo gave a presentation. The emergency operations plan is a requirement and has been in existence for about 30 years, and last June it underwent major revisions. The plan is purposely flexible. Dr. Petrillo reviewed the Y2K Contingency Plan which was finalized on September 15, 1999, after being reviewed by the Town Manager, Chief of Police, Fire Chief, Public Works, and Civil Preparedness. The Plan is considered an Annex to the Town’s Emergency Operations Plan, not as a substitute for it. Three main areas are addressed - staffing, communications and inventory.

Frank Angelillo, Coordinator for Information Technology for Windsor gave a brief presentation showing the software and hardware and discussed what is and is not compliant.

Some routers need to be made compliant.

The plan of action for New Year’s Eve is to alert users of possible problems, watch the rollover, check network services and check desktops.

Council member Haverstock suggested getting bank statements a day or two before 1/1/2000.

c. Public Works Staffing

The Town Manager gave a brief overview and Mr. Radke and Mr. Doolittle gave a presentation.

The Public Works Department is requesting a three-person increase in its staffing from 41.7 to 44.7 full-time equivalents. Proposed is the addition of two maintainers to allow the Town to provide a higher level of services especially in the areas of snow removal, roadside mowing and trash and litter pickup. This authorization would allow the town to upgrade mowing from once a month to once every two weeks for roadside mowing. Trash and litter would be picked up twice a week instead of once a week for the same major roads. Also snow removal would be more efficient and faster. A third managerial position is also requested to reduce the span of control for the department’s management and enhance accountability. There are currently two managers for 36 full-time operations personnel, including supervisors. No additional financial impact is expected for the requested authorizations. The redirecting of less than 2% of their budget is being realized by better than expected competitive bids, the reduction of outside contractual services, and savings on material cost by the Public Works Department.

Contractual work has been reduced in the last year.

Council member Ristas asked if it is not a public safety issue at this point. Town Manager Churchill said it is not a public safety issue but a public service issue. Council member Ristas felt this is not of such urgency that it be granted out of budget session.

Council member Graff said town services should never be based solely on public safety.

Deputy Mayor Curtis and Mayor Hogan stressed that no financial impact will be seen.

Council member Graff made a motion, seconded by Council member Lydecker,

that the staffing level in the Department of Public Works be increased from 41.7 to 44.7 full-time equivalents effective October 1, 1999.

The Motion Passed 7-1-0 with Council member Ristas opposed and the remainder in favor.

 13. RESIGNATIONS AND APPOINTMENTS

Council member Trinks made a motion, seconded by Deputy Mayor Curtis, to accept the resignation of Kathleen Carroll from the Youth Commission. The Motion Passed 8-0-0.

Council member Pacino made a motion, seconded by Council member Haverstock,

Item E – to appoint to the Human Relations Commission for a 3 year term to expire 5/31/2002, or until a successor is appointed, Sonya Dean;

Item F - to appoint to the Human Relations Commission for a 3 year term to expire 5/31/2002, or until a successor is appointed, Nellie Holmes Mason.

Item G - to appoint to Inlands Wetlands and Watercourse Commission, alternate member, to 3/31/2002, or until a successor is appointed, Donald A. Jepsen.

Item H - to appoint to the Library Advisory Board for a 3 year term to expire 1/21/2002, or until a successor is appointed, Mary Ann Overbaugh.

Item K - to appoint to the Wilson Deerfield Advisory Commission for a 3 year term to expire 4/30/2002, or until a successor is appointed, R. Gus Hallgren.

Item L - to appoint to the Wilson Deerfield Advisory Commission for a 3 year term to expire 4/30/2002, or until a successor is appointed, Abraham Morrison;

Item N - to appoint to the Youth Commission for a term to expire 9/30/2001, or until a successor is appointed, Dr. Robert Gange.

The Motion Passed 8-0-0.

Council member Pacino made a motion, seconded by Council member Lydecker,

to table Items B,C,D,I,J,M and O. The Motion Passed 8-0-0.

 14. MINUTES OF PRECEDING MEETING -- September 7, 1999 Regular Meeting

Council member Lydecker made a motion, seconded by Council member Graff, to accept the Minutes of the September 7, 1999 Regular Meeting

Council member Pacino made the following spelling changes: Cavaliere, Matianuck, Savelli; also Doug Woods lives on Arrowbrook Road, Mr. Simon lives on Gloria Street, and Mr Savelli lives on Willowcrest Drive.

The Motion Passed 8-0-0.

Council member Pacino made a motion, seconded by Council member Lydecker, to add to the agenda approval of the public hearing minutes dated 9/7/99. The Motion Passed 8-0-0.

Council member Lydecker made a motion, seconded by Council member Trinks,

to accept the minutes of the September 7, 1999 public hearing. The Motion Passed 8-0-0.

15. PUBLIC COMMUNICATIONS AND PETITIONS

None.

16. EXECUTIVE SESSIONS

At 10:18 P.M. Council member Lydecker made a motion, seconded by Deputy Mayor Curtis, to go into executive session regarding a. Strategy and Negotiations with Respect to Pending Claims or Litigation (Windsor v. Chemical Residential)

The Motion Passed 8-0-0.

At 10:18 P.M. Mayor Hogan called the executive session to order. Present were Deputy Mayor Curtis, Council Member Trinks, Council Member Lydecker, Council Member Graff, Council Member Haverstock, Council Member Ristas, and Council Member Pacino. Also present was Town Manager, Leon Chruchill, Assistant to Town Manager, Matt Hart, and the Town Attorney, Vincent Osweki.

At 10:28 P.M. Council Member Pacino made a motion to move out of executive session which was seconded by Council Member Trinks.

Council Member Pacino authorized Town Attorney Vincent Owecki to settle the Residential Mortgage Corporation action.

17. ADJOURNMENT

Council Member Pacino made a motion, seconded by Council Member Trinks, to adjourn the meeting at 10:30 PM. The Motion Passed 8-0-0.

Respectfully submitted,

Abigale LaViolette

cc: Town Clerk

Main Library

Wilson Branch