Notary Public Service

Notary Public service is available at the Town Clerk’s Office Monday through Friday from 8:00 a.m. to 5:00 p.m. In accordance with the Connecticut General Statutes the signer must provide the notary with at least two (2) forms of identification containing the individual’s signature, at least one of which also contains the photograph of the signer, or a physical description (i.e. driver’s license or passport.) Please note: a social security card or birth certificate can not be used as a form of identification.

The cost for each notary seal is $5.00

Any document that requires information to be added to the document, must be done prior to coming to town hall. Please do not sign the document until you are in the presence of the notary and instructed to sign it. Please be advised that if you wish us to notarize your document we must see the entire document; if your document is confidential you may want to take it to an attorney to notarize.

Verification of International Documents

** By appointment only.  Please call 860-285-1902.**

The notary only notarizes your signature and does not attest to the authenticity of the documents.  Accordingly, you are required to write the following statement on every document requiring a notary seal.

I, (insert your name), attest that this is a true photocopy of my (insert the name of the document).

Please prepare the documents with the above statement prior to your appointment.  Do not sign your signature until you are in the presence of the notary.

Authentication of Notary’s Signature

On occasion, particularly when documents are to be used outside of this country, the appointing authority will be asked to confirm the appointment and term of the notary public. This process is often described as “authentication” and, in the State of Connecticut, it involves attaching a certificate prepared by the Town Clerk’s Office. The fee for this service is $5.00.

Notary Public Commissions

Notary public commissions are issued by the Secretary of the State’s Office in Hartford. Applications are available electronically at the Secretary of the State’s website. Notaries must record their commission at the Town Clerk’s Office in the town where they reside. They may also record their commission in the town where they do business.

Recording fees are as follows:

• Original commission of Notary Public: $20.00
• Renewal of commission: $20.00
• Change of name only: $1.00
• Change of address within town: No Charge
• Change of address to new town: $20.00

The Town Clerk’s office does NOT provide the following services:

Witness Services
If your document also requires witnesses, you must bring your own witnesses with you. We do not witness documents.

Notarization of Documents in a Foreign Language
We cannot notarize documents written in a foreign language – we recommend that you contact the Secretary of the State’s Office, Notary Division at 860-509-6137, and request the name of a notary who can read your documents.

Notarization of Wills and Living Wills
We do not notarize Wills or Living Wills – we recommend that you have these documents notarized by an attorney.

Notarization of Land Documents
We do not notarize land documents (i.e. mortgages, loan modifications, etc.) that will be recorded in the Town of Windsor land records.